Hybrid Contract Administrator bei San Mateo County Transit District, CA

About the Department

The Contract Administrator reports to the Manager, Procurement, and is responsible for drafting, reviewing, monitoring contracts for administering contract compliance, contract spend, and usage for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), and the San Mateo County Transportation Authority (TA).

APPLICATION DEADLINE:   Sunday, September 28, 2025 (1st cutoff Sunday September 7, 2025)

Position Duties

• Administer contracts and maintain contract records for assigned departments.
• Monitor consultant performance to ensure compliance with contractual requirements.
• Perform contract administration (e.g., administer contract amendments, prepare in-house memoranda, and correspond with vendors and legal staff).  
• Provide research and interpretation on the resolution of contract questions, disputes, and findings.
• Develop scopes of work, independent cost estimates, schedules, and budgets for contracted services.
• Coordinate with internal and external stakeholders on procurements, audits, change orders, amendments, and payments.
• Analyze budgets for contracted services; identify and address budget issues.
• Maintain accurate and comprehensive records of all contract documents.

• Assist stakeholders with preparation of technical scopes of work in preparation for solicitations.
• Issue and track work directives for on?call consultant projects against authorized contract capacity.
• Issue purchase orders for payment of work directives.
• Draft staff reports for Board approval of contract amendments. Create amendments for issuance to consultants.
• Run reports and analyze financial system data related to assigned contract spend. Monitor contract spend against established budget to ensure cost control.
• Administer assigned contracts including amendments, capacity, insurance, and closeout.
• Review invoices for accuracy and compliance with contract stipulations and recommend approval or rejection.
• Identify corrective actions for non?compliance with contract terms and conditions.
• Work with other departments to provide support and/or coordination of contracts.
• Liaise with vendors, resolve account issues, and maintain auditable contract records and files for compliance with policy, rules and regulations.
• Participate in internal and external audits.
• Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications

Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: 

• Bachelor’s degree in business administration, finance, public administration, economics, or a closely related field.
• Three (3) years of progressively responsible, professional-level experience with procurement and contract administration, such as drafting, reviewing, monitoring and contract compliance. 

• Proficiency in the use of Microsoft Office Suite.
• Effective oral and written communication skills.
• Experience with an Enterprise Resource Planning system. PeopleSoft experience is desirable.
• Experience in public purchasing is highly desirable.
• One or more of the following Professional procurement certifications is desired: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), Certified Purchasing Manager (CPM), or Certified Professional Supply Management (CPSM).