Hybrid Part-Time Facilities Assistant (12-month FTC) - Near Light bei nDreams

Reporting to the Facility Manager, we are looking for an enthusiastic Facilities Assistant who will be responsible for managing activities to aid the smooth running of the office.

You will be ensuring that visitors are made welcome, keeping the office well-presented and maintained at a good level and managing contracts relating to these functions.

• 12-month fixed term contract
• Part time 15-20hrs
• In office
• Salary range: £25,000 -£27,000 Pro-rata

Requirements

Facilities:

• Aiding general office maintenance, cleanliness and overseeing external contractors.
• Meeting and greeting visitors, receiving post and deliveries, organising couriers and answering the telephone.
• Ordering office consumables, furniture and refreshments within an agreed budget, and taking care of stock levels.

Health & Safety:

• Ensuring that our working environment is safe and that nDreams complies with all relevant legislation.

• Carrying out all weekly and monthly health and safety checks.

Administrative Task:

• Electronic document filing.
• Expense reporting.
• Purchase order requesting.
• Ordering from suppliers through online portals.
• Supporting travel and event planning.

Essential capabilities:

• Good communication skills, both verbal and written.
• Exceptional organisational skills.
• Proficient in Microsoft Office (Word & Excel).
• A positive attitude, reliable and dependable.
• Reliability and discretion: you will often learn of confidential matters.

Desired experience:

• Prior Office facilities/administrator experience.
• Knowledge on purchase orders and dealing with suppliers.
• Worked in a creative environment.
• Previously made travel bookings.

Please note that this role offers the opportunity to gain valuable skills while working alongside experienced professionals – so you can learn on the job! We encourage you to apply even if you don’t yet have all the desired experience.

Benefits

We are nDreams – we develop and publish the world’s most immersive VR games. You may know us as the team behind Ghostbusters: Rise of the Ghost Lord, Synapse, Phantom: Covert Ops, Fracked, and the recently released FRENZIES. With humble beginnings as an independent studio, we combine amazing projects and considerable scale with a personal, caring touch.  

We believe the best workplaces and games are created by diverse, happy and safe teams. We're committed to building a culture centred on respect, wellbeing and balance. It's crucial we make our games and industry more accessible to underrepresented communities. We strive to live this through the people we hire, the experiences we create and the causes we support. 

We want everyone to have the opportunity to bring their best, authentic self to work. Please let us know if you require reasonable adjustments during the interview process by emailing [email protected] or speaking to your nDreams recruiter. For more information about reasonable adjustments, check out this guidance from Scope.  

We offer great perks, including flexible hours, duvets days, your birthday off, dedicated personal development time and support, as well as regular socials. Beyond this, there’s an excellent holiday offering, pension scheme, health insurance, life cover and much more.