Hybrid Administrative Assistant - Mayor's Office bei KENAI PENINSULA BOROUGH, AK
KENAI PENINSULA BOROUGH, AK · Soldotna, Vereinigte Staaten Von Amerika · Hybrid
- Professional
- Optionales Büro in Soldotna
About the Department
Under the general direction and supervision of the Mayor and/or designee, the administrative assistant acts as an executive assistant to the Mayor and immediate staff.
Applications will be reviewed weekly. The recruitment may end sooner than posted end date.Position Duties
High school diploma or GED; three years administrative assistant experience; type 50 wpm; legible handwriting; must be familiar and have experience with Microsoft office products; must have the ability to function with a high degree of independence. Must possess excellent written and verbal communication skills to be able to perform in a professional manner. Must be able to interact effectively with the public. Must be bondable and required to obtain Notary Public upon hire.
Preferred Qualifications:
Familiarity with financial platforms and procedures; speedwriting
TYPING TEST: This job posting requires a typing test.
You must attach your certified test results. Tests may be taken online or at a job testing center (ie: Alaska Job Center). Result must show name and date of test. Tests older than one year will not be accepted.
Minimum Qualifications
- Serves as an Ombudsman for the citizens of the Kenai by maintaining a call/contact log for Mayor and Mayor staff calls/requests and ensuring that citizens are routed to the correct department or personnel within the KPB.
- Serves as liaison between the Mayor and borough employees, other governmental agencies, and the public, relaying information, answering inquiries, etc.
- Processes incoming mail, email, and borough documents, including sorting, dating, prioritizing, reading,routing and responding.
- Answers telephone and greets visitors, ascertains nature of business and disseminates information and/or directs caller or visitor to proper official.
- Receives and responds to public requests for information and/or routes requests to appropriate city, borough, state, or federal agency.
- Schedules appointments and meetings for Mayor and staff; commits Mayor’s or staff’s attendance at meetings as required.
- Maintains filing system and resource library for Mayor’s office. Maintains and updates books and supplements.
- Participates in drafting initial Mayor’s department budget. Incorporates necessary changes into budget process.
- Processes purchase orders and department invoice for payment; supports Grants Administrator in processing payments to grantees; initiates and monitors department contracts.
- Performs clerical duties, and operates and maintains basic functions of office equipment.
- Orders miscellaneous publications, office supplies, equipment, etc.
- Notarizes documents for borough.
Other Functions:
- Other related duties as assigned.
Other Requirements:
- Examination: Related skills tests as required.
Other Qualifications
While performing the duties of this job, the employee is frequently required to communicate orally, and use hands and fingers dexterously to operate office equipment; will transition between sitting and standing as duties require; occasionally required to walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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