Hybrid Administrative Assistant 2, Operations Unit (00081264) bei Georgia Department of Community Health, GA
Georgia Department of Community Health, GA · Atlanta, Vereinigte Staaten Von Amerika · Hybrid
- Professional
- Optionales Büro in Atlanta
About the Department
The Georgia Department of Community Health (DCH) is one of Georgia's four health agencies serving the state's growing population of over 10 million people. DCH serves as the lead agency for Medicaid, oversees the State Health Benefit Plan (SHBP) and Healthcare Facility Regulation, impacting one in four Georgians.
Through effective planning, purchasing and oversight, DCH provides access to affordable, quality health care to millions of Georgians, including some of the state's most vulnerable and under-served populations. Six enterprise offices support the work of the agency’s three program divisions. DCH employees are based in Atlanta, Cordele and across the state.
DCH is committed to providing superior Customer Service and Communication, embracing Teamwork and fostering Accountability to ensure that our internal and external customers and stakeholders feel included, respected, engaged and secure.
Position Duties
Under general supervision, the Administrative Assistant 2 position will support the Business Operations Supervisor and coordinate administrative functions for the operations team and HFRD programs. This role requires exceptional organizational skills and attention to detail, with a high level of communication skills. The administrative assistant will also act as the point of contact for all internal and external customers. Additionally, this position:
- Greets internal/external customers, determining the nature of the guest visit, as well as answering, screening and directing calls on a multi-line phone system.
- Manages and distributes incoming/outgoing mail and packages for shipment, including lifting boxes up to 20 lbs.
- Orders division office and personal protection equipment (PPE) and maintains inventory of those supplies.
- Monitors all purchase order requests for the operations team, addresses and/or alerts leadership of any concerns/discrepancies and provides data reports upon request.
- Assists with developing, implementing, and updating unit operating procedures.
- Assists with coordination of seasonal projects (annual conference, onboarding, training, job/career fairs)
- Performs other duties assigned by the Business Operations Supervisor.
Minimum Qualifications
- Experience utilizing PeopleSoft Financials and Team Georgia Marketplace.
- Working knowledge of TeamWorks Financials, including related procedures and business processes.
- Proven ability to communicate effectively with a wide range of stakeholders, including internal teams and external executive-level professionals.
- Strong attention to detail with a commitment to accuracy.
- Demonstrated ability to make independent, informed decisions.
- Excellent verbal and written communication skills.
Other Qualifications
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive a notification.
THIS POSITION IS SUBJECT TO CLOSE AT ANY TIME ONCE A SATISFACTORY APPLICANT POOL HAS BEEN IDENTIFIED. APPLICATIONS WITHOUT WORK EXPERIENCE LISTED WILL NOT BE CONSIDERED. CURRENT GEORGIA STATE GOVERNMENT EMPLOYEES WILL BE SUBJECT TO STATE PERSONNEL BOARD (SPB) RULE PROVISIONS. THE POSITION MAY BE FILLED AT A LOWER OR HIGHER POSITION LEVEL.
This position is unclassified and employment is at-will. Candidates for this position are subject to a pre-employment background history and reference check.
For more information about this job and other career opportunities with DCH, please visit our Careers Page: https://www.governmentjobs.com/careers/dchga.
