Hybrid Payroll/AR Specialist bei Healthy Pet LP

Description

POSITION: Payroll/Accounts Receivable Specialist 

REPORTS TO: Accounting Manager

DEPARTMENT: Finance

FLSA: Nonexempt

ABOUT HEALTHY PET

At Healthy Pet, we’re not just manufacturing pet products; we’re setting industry standards with sustainably sourced, natural plant fiber products.  As a private company with a far-reaching global presence, we’re poised for continued growth and innovation.  Your role here will support our commitment to a long-term, global perspective in pet care 

POSITION OVERVIEW

The Payroll/Accounts Receivable (AR) Specialist plays a critical role in ensuring the financial stability and operational efficiency of the company. This position is responsible for the accurate and timely processing of biweekly payroll for all employees, including management of 401K contributions, tax deductions, and payroll reporting. The role ensures compliance with all payroll-related legal requirements and internal policies while providing support for audits and maintaining payroll-related documentation.

On the AR side, the Specialist ensures timely generation of customer invoices, accurate recording of cash receipts, and effective reconciliation of customer accounts. The role is instrumental in maintaining healthy cash flow through diligent aging reviews and proactive customer follow-up. This position requires a high degree of accuracy, attention to detail, and collaboration with internal departments such as Sales Support and HR to support seamless financial operations and superior customer service. Proficiency with Microsoft Excel, SAP, and payroll systems like Paylocity is essential for success in this role.

DAILY RESPONSIBILTIES

Payroll

• Process and track payroll changes for upcoming pay dates (e.g., PTO payouts, 401k deferral adjustments, new hires, terminations).
• Monitor and manage payroll-related email inboxes

Accounts Receivable (AR)

• Generate and transmit customer invoices for daily activities
• Log cash receipts in SAP based on bank deposits
• Generate associated credit memos, gather backup, and send to Sales Support
• Monitor and manage AR-related email inboxes

WEEKLY RESPONSIBILITES

Payroll

• Upload 401k contributions to the plan website (biweekly)
• Process biweekly payroll, including timecard hours, bonuses, commissions, and miscellaneous payments
• Process payroll journal entries and payroll accruals in SAP

Accounts Receivable (AR)

• Review AR aging and follow up on past due invoices
• Review customer credit limits and initiate increase requests if necessary

MONTHLY RESPONSIBILTIES

Payroll

• Reconcile payroll accounts with the general ledger
• Maintain and process monthly sick and vacation accruals 
• Save 941 quarterly tax deposit files from Paylocity
• Generate payroll reports
• Support monthly audits (401k, workers’ comp, unemployment)

Accounts Receivable

• Prepare and send customer and intercompany statements
• Reconcile AR aging with the general ledger
• Assist with reconciliation of cash receipts to bank statements
• Calculate and process broker commission payouts
• Submit sales declarations to AR insurance provider
• Provide support for AR-related audits
• Supply customers with requested invoice backup 

QUARTERLY/ANNUAL RESPONSIBILITIES

Payroll

• Verify accuracy of W-2 reporting; coordinate W-2 mailings and handle corrections
• Maintain and process year-end PTO carryovers and balance adjustments
• Submit garnishments to payroll provider
• Handle payroll check corrections and replacements
• Ensure accurate processing of multi-state payroll tax deductions 
• Create and maintain payroll calendar
• Support annual audit

 Accounts Receivable

• Support annual audits 
• File CA and GA excise taxes

GENERAL RESPONSIBILTIES

• Review, update, and create SOPs for all assigned tasks
• Attend cross-department meetings between Accounting and Sales Support
• Supports additional accounting functions as assigned

QUALIFICATION REQUIREMENTS 

• Associates Degree in Accounting or a related field 
• Minimum three years of payroll and AR experience
• Experience with Microsoft Office suite, with proficiency in Excel
• Experience with ERP/SAP preferred
• Detail-oriented with strong time management and prioritization skills 
• Excellent written and verbal communication skills
• Regular, consistent and punctual attendance expected

WORKING CONDITIONS

• Primarily office-based role; overtime and weekend work may be required
• May sit or stand for long periods 
• Must follow safety policies and procedures
• Occasionally lift/carry items up to 40 lbs.

HEALTHY PET OFFERS AN EXCELLENT BENEFITS PACKAGE WHICH INCLUDES:

• World-class medical, dental, vision, short-term and long-term disability and life insurance 
• Generous 401k matching
• 11 paid holidays
• Paid sick days and vacation time
• Plus, bonus opportunities!

TO BE CONSIDERED, PLEASE APPLY THROUGH OUR WEBSITE AT:  https://www.healthy-pet.com/pages/careers 

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas, to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. At its sole discretion, Healthy Pet may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.

Healthy Pet’s objective is to provide equal opportunity in all terms, conditions and privileges of employment for qualified applicants and employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or status as a covered veteran.