Primary Purpose:
To perform advanced-level accounting duties with a focus on accounts payable, invoice processing, vendor management, and financial recordkeeping. This position ensures the accurate and timely processing of payments, journal entries, and reconciliation activities within the Business Office and supports fiscal operations in alignment with district policies and procedures.
Qualifications:
- High school diploma or GED required
- College coursework in accounting, business administration, or related field preferred
Special Knowledge/Skills:
- Proficient in financial software systems (Skyward preferred) and Microsoft Office Suite
- Strong knowledge of accounts payable procedures and best practices
- Ability to operate standard office equipment including 10-key calculator
- Typing speed of at least 30 words per minute
- Excellent attention to detail and organizational skills
- Effective verbal and written communication skills to interact with vendors, staff, and stakeholders
- Ability to meet deadlines and manage multiple tasks in a fast-paced environment
- Knowledge of basic accounting principles and audit standards
Experience:
- Minimum of 2–3 years of accounts payable or general accounting experience
- Experience in a school district or public sector accounting environment strongly preferred
Major Responsibilities and Duties:
Accounts Payable & Financial Processing:
- Coordinate and perform the weekly check run, ensuring accuracy and adherence to payment schedules
- Receive, log, and distribute invoices to appropriate departments and campuses for timely approval
- Match invoices with purchase orders and receiving documents to verify accuracy and completeness
- Enter and maintain invoice and payment data in Skyward Business System
- Process manual checks and ACH payments as required
- Ensure proper remittance addresses and documentation for all vendor payments
- Review and reconcile vendor statements; investigate discrepancies and follow up on outstanding invoices
- Monitor purchase orders over 60 days and initiate necessary follow-up or liquidation
- Maintain detailed records of paid invoices, purchase orders, and supporting documentation
General Accounting Duties:
- Prepare and post journal entries, budget adjustments, and receipts in the finance system
- Assist in month-end and year-end closing procedures, including account reconciliation
- Support audit preparation by organizing documentation and responding to auditor requests
- Assist with preparation of 1099 forms and other financial reporting requirements as needed
Records Management:
- Maintain organized, accurate physical and digital filing systems for all financial records
- Ensure compliance with district record retention policies and audit standards
Customer Service & Office Support:
- Serve as a point of contact for vendor inquiries, resolving payment and account issues
- Provide support to the switchboard and other front-office functions as needed
- Assist with training new staff on accounts payable processes and procedures
- Perform other duties and special projects as assigned by supervisor
Supervisory Responsibilities:
None
Equipment Used:
Personal computer, multi-line telephone, printer, copier, scanner, fax machine, and calculator
Working Conditions:
Mental Demands:
- Maintain emotional control under stress
- Work with frequent interruptions
- Ability to meet established deadlines
Physical Demands/Environmental Factors:
- Prolonged use of computer and repetitive hand motions
- Occasional lifting of boxes/files up to 20 lbs
Works 226-day Calendar
*Salary Commensurate with Experience
*Starting Salary $34,804
Sheldon ISD will accept applications for this position through 8/21/2025. After this date, applicants can continue to submit applications in case the district is unable to find a suitable candidate. If the district was unable to find a suitable candidate from the initial applications, applications submitted after 8/21/2025 will be reviewed in ten-day increments until a viable candidate is recommended for hire.
