Hybrid Parish Secretary - St. Barnabas Parish - Beverly - Vic. VI bei Archdiocese of Chicago

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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake county, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

As the first point of contact, the secretary ensures the efficient operation of daily office tasks in a manner that reflects the mission and values of St. Barnabas Parish. This position requires a warm, welcoming presence, excellent organizational skills and the ability to manage a wide range of tasks in a fast-paced environment.

Major Areas of Responsibility:

• Reception duties: Greet and assist parishioners with various questions and requests, both over the phone and in person, including coordinating scheduling of Mass intentions, Sacraments and meetings.
• Management of our Parish Calendar and facility scheduling.
• Send donation letters of acknowledgement.
• Distributes correspondence with staff and parishioners.
• Assists in Coordinating and producing weekly parish bulletin.
• Sacramental Records Management: prepare copies of Sacrament Certificates as requested, keeping sacramental records current, safe and in good order.

Office Management:

• Accepts and distributes mail and packages to staff; monitors office supplies and places orders when needed; keeps supply closet neat and orderly; tabulates monthly postage; keeps “white board” information current and accurate.
• Assist with annual Big Bucks raffle working with School and our parish Stewardship and Communications Director.
• Coordinate VIRTUS Compliance.
• Other duties as assigned.

Strengths:

• Efficient, caring and compassionate and a good sense of humor contribute to success.
• Excellent correspondence skills both verbal and written.
• Strong organizational skills.
• Ability to manage wide range of tasks in a fast-paced environment.
• Independent worker/thinker.
• Takes a hands-on approach to the management of the office.
• Anticipates situations – handles conflicts with ease.
• Knows when to ask for help.
• Knowledge of the parish and familiarity with parishioners is helpful.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly salary range of $20.00 - $30.00 per hour. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.