Hybrid Program Specialist (EEAP) bei YMCA of the East Bay
YMCA of the East Bay · Emeryville, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Emeryville
POSITION SUMMARY:
These general functions will be carried out in keeping with the Goals, Mission and Policies of the YMCA of the East Bay. Under the direction of the Director of Workforce Development, the Program Specialist is responsible for supporting the EEAP team, as needed, to ensure the smooth administrative functioning of the Workforce Development unit. This position provides general clerical and other support to program staff, that may include outreach and recruitment, correspondence, data entry, maintenance of apprentice website, and other related duties.
ESSENTIAL FUNCTIONS:
1. Assist apprentices/staff with submitting completed applications for enrollment in the apprentice program, including but not limited to reviewing applications for completeness and advising on required procedures and collecting supporting documents needed.
2. Enter data from applications, create electronic files, and enter forms into appropriate program databases.
3. Provide customer service to potential candidates and participating staff.
4. Communicate with program participants and follow up on requests/inquiries.
5. Organize and maintain the EEAP calendar of events, and assist with coordination, scheduling, and preparation of program activities.
6. Coordinate with Workforce Director/Manager to maintain accurate records/data to meet all compliance and reporting guidelines.
7. Process administrative tasks in a timely and accurate manner to support the day-to-day tasks of the Workforce Development unit.
8. Attend meetings and record and prepare minutes, agendas, and information packets, as needed.
9. Arrange child care for meetings, tutoring, and training as appropriate.
10. Participate in self-assessment and ongoing monitoring activities.
11. Assist in tracking funding source activities and prepare for quarterly reporting, as needed.
12. Maintain, clean and organize the supply and common areas for the Workforce Development unit.
13. Support Workforce staff in completing special projects, as needed.
14. Assist with ECI monthly New Employee Orientation.
15. Assist with ordering, organization, and distribution of supplies.
16. Provide support for meetings and events, including some evening and weekend times.
17. Other duties as assigned.
MEASURE OF EFFECTIVENESS
This position has a primary impact on the operations of YMCA early educator apprentice program promotion, registration and dissemination of information. Therefore, the effectiveness of the fulfillment of this position should be measured by:
1. Support compliance of the program with all program procedures and the ability to document with appropriate systems, records and funder requirements.
2. A positive point of contact for apprentices, and staff with accurate, timely responses.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment
· The employee must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, peripheral vision and the ability to adjust focus.
· Mobility to quickly respond to emergencies
LEADERSHIP COMPETENCIES:
· Inclusion
· Communication and Influence
· Emotional Maturity
QUALIFICATIONS:
- AA degree or two years of equivalent coursework, BA preferred.
- Two years of experience in a high paced, diverse atmosphere.
- Knowledge of early childhood programs – especially subsidized child care and Head Start preferred
- High level computer skills with demonstrated experience using databases and Microsoft Office productivity applications.
- Negative TB Results, Measles and Pertussis immunizations and physical exam clearances at the time of employment
- Livescan/Criminal record clearance
- Ability to be flexible organized, efficient, and to prioritize tasks
- Analytical skills
- Valid California's Driver's License/proof of auto insurance/annual DMV check required
