Hybrid Assistant Controller bei The Allison Inn & Spa

The Allison Inn & Spa is Oregon Wine Country's first full-service luxury resort in the heart of the Willamette Valley.  

Meetings & Events at The Allison Inn & Spa has elegant, dedicated function space in the west wing.  Reflecting the bounty of the Willamette Valley, our seasoned culinary team at JORY delivers an array of elegant foods featuring seasonal catering menus.

At The Allison Inn & Spa our working philosophy is a commitment to strive for excellence in all we do.  We are a passionate and empowered team, inspired by the bounty and warmth of our surroundings and community, genuinely dedicated to providing world class service and meaningful memories for our guests.  Join us as we strive for excellence.

Duties & Responsibilities

General Ledger & Financial Reporting

• Assist with full-cycle general accounting and month-end close duties, including preparation of monthly and annual financial statements and variance analysis.
• Prepare, review, and post journal entries—both standard and non-recurring—to ensure all transactions comply with GAAP.
• Reconcile general ledger accounts and monthly bank statements, investigating and resolving discrepancies.

Accounts Payable & Accounts Receivable Support

• Provide direct support to the Accounts Payable Specialist in managing end-to-end AP functions.   
• Assist with vendor invoice verification, coding, batching, and payment processing.
• Review payment runs and help to resolve discrepancies or exceptions in coordination with the AP Specialist.
• Participate in AP aging reviews and vendor statement reconciliations to maintain accurate payables.
• Support the Revenue Accountant with accounts receivable responsibilities, including revenue reconciliation, posting transactions to the general ledger, and intercompany customer invoicing.
• Assist with collections and cash application processes to ensure timely and accurate receipt posting.
• Aid in tracking and reporting daily and weekly metrics for AP and AR performance.

Audit & Compliance Support

• Prepare schedules, workpapers, and documentation for external audits.
• Respond to audit inquiries and assist in resolving identified issues.
• Assist with year-end audit preparation, including budget worksheets and supporting schedules.

Payroll & Compensation Processing

• Review worksheets and documentation for payroll gratuities, commissions and service charges.
• Responsible for all aspects of payroll data entry and processing, including review of the payroll register prior to transmission.

Cashiering & Cash Management

• Prepare and reconcile daily cash deposits, ensuring accuracy before bank submission.
• Monitor petty cash funds, process replenishments, and document all transactions.
• Assist with audits of staff cash bags and safes, verifying cash balances and supporting records.

Job Skills/Requirements/Qualifications

• Bachelor's degree in Accounting, Finance, or related field; or equivalent work experience.
• Minimum of 3 years of experience in accounting or related financial roles, supervisory experience is a plus.
• Strong proficiency in Microsoft Excel, familiarity with MS Word, Outlook and Teams.   
• Experience with multiple accounting software systems, Hospitality industry software experience is a plus
• Solid understanding of GAAP and financial reporting standards
• Excellent analytical, problem-solving, and organizational abilities
• Meticulous attention to detail and accuracy in financial data management
• Ability to work independently and thrive in collaborative team environments
• Ability to work a flexible schedule to include weekends, evenings and holidays.
• Ability to effectively communicate with all team members.
• Successfully complete a pre-employment background check

Working Conditions/Physical Requirements

• Working in a standard well-lit, temperature-controlled office environment
• Mixture of sedentary work and some physical activity
• Strong visual and auditory ability
• Manual dexterity to include the ability to use computers, telephones, virtual platforms and other standard office equipment
• The ability to lift of move objects weighing up to 30 pounds
• May involve bending, stooping, kneeling, crouching and other physical movement
• Ability to walk up and down stairs