Hybrid Manager, Grants & General Accounting (Aug 2025 through Mar 2026) bei Robin Hood

Manager, Grants and General Accounting

(Contract Term: August 2025 through March 2026)

About Robin Hood

Founded in 1988, Robin Hood finds, fuels, and creates the most impactful and scalable solutions lifting families out of poverty in New York City. The largest poverty-fighting organization in New York City, Robin Hood partners with top nonprofits in New York City and invests in legal services, housing, meals, workforce development training, education programs, and other vital services that give New Yorkers in need the tools they need to build better lives. The programs it funds are often the first of their kind and serve as demonstration models to identify what works before being replicated in other cities. Because its Board of Directors covers 100% of all administrative, fundraising, and evaluation costs, every dollar donated goes directly to organizations helping New Yorkers in need.

While Robin Hood’s primary focus is on New York, its impact extends far beyond the borders of the city. Its pioneering, metrics-based approach has become the gold standard for charities around the nation as Robin Hood works to understand and evaluate the impact of its partners to ensure that its philanthropic dollars are utilized to maximum impact. Robin Hood also supports its community partners and their leaders with financial and strategic support and management assistance that allows those organizations to maximize their impact.

Building on our 30 years of experience, Robin Hood is expanding our impact with an explicit focus on lifting families sustainably and measurably out of poverty through supporting the most effective community partners; influencing public policy; raising our thought leadership profile; importing and exporting effective ideas and strategies nationally; and building new collaborations with strategic partners. As New York City emerges from the worst of the global pandemic, we are focused on getting families back on their feet; getting kids back on track; and getting New Yorkers back to work.

Robin Hood also understands that if we are to support families living in poverty and find permanent pathways out of poverty and towards financial independence, we must become an effective partner with government, especially at the City and State levels. We do this by leveraging the expertise of those who are closest to the challenges of poverty, including community members, community-based organizations, and others with specialized skills and knowledge. We also aim to collaborate with New York City government to fund program and policy innovations that hold the promise of expanding economic opportunity in New York City – providing nimble “risk capital” for high-potential strategies. In this way, we seek to leverage our philanthropic investments by finding ways to advance the highest-impact strategies at scale.

Given its long-standing reputation among influencers and support of over 200 New York City non-profit organizations, Robin Hood has the unique ability to be a catalyzing force for households experiencing poverty, bringing distinct constituencies together to develop and spread the most effective strategies to advance economic mobility in New York City and beyond. 

Reporting Relationship

The Manager, Grants and General Accounting, is on the Finance team and will report to the Director/Controller.

Position Overview

The Manager, Grants and General Accounting plays a crucial role in managing much of the balance sheet and corresponding activities such as grants payable and expense, fixed assets and depreciation, leases, loan receivables and prepaid expenses and other assets. This position requires strong attention to detail, organizational and reconciliation skills and understanding of accounting principles. During this seven-month assignment, this position will play an important role in updating the grants and program related investments (PRI) process to create a streamlined and documented procedure for recognizing and reporting on grants and PRIs.

At the end of the assignment, success will be:

• A finished document outlining the grant and program related investment accounting process.
• A smooth handover to our colleague returning from leave, including updating her on the changes to the process and outlining any projects in process.
• A soft close to the calendar year for grants, PRI, fixed assets, leases, and prepaids, including any audit deliverables that can be provided by the end of the assignment.

Responsibilities

Key responsibilities include, but are not limited to:

Grants Expense & Payable

• Record general ledger entries for the grant process (inclusive of program related investments), including expense classification and grant/PRI payable
• Perform periodic reconciliation between Salesforce grants platform and Intacct general ledger platform for grant expenses and grant payables, including a reconciliation of grant appropriation, management acceleration, and contracted services.
• Partner with Programs and Business Intelligence teams to create reports that assist with reconciliation processes and process improvements.
• Manage grant rescissions and return of funds in Intacct and ensure these transactions reconcile to Salesforce.
• Provide support to maintain restricted fund balances and reclassify grant fund line items.
• Create and manage community partners in Intacct including syncing from Salesforce, including ensuring proper Salesforce contact details for community partners and requesting ACH instructions as per policy. 
• Manage syncing of grants from Salesforce to Intacct and authorize the weekly grant payments to be processed by Accounts Payable, ensuring that all grants are accurately coded based on GAAP accounting. 
• Review and post the grant appropriations in Intacct, ensuring the accurate program committee approvals and coding. 

Other Items

• Partner with Controller, Director FP&A, Program teams and other colleagues to identify and implement process improvements in the grants and PRI process, including
  • Understanding how Salesforce and Intacct interact and collaborating with Programs team to make necessary changes to Salesforce to improve reporting
  • Understanding how Intacct is used for grants and PRIs and how we can best use Intacct to ensure timely and accurate monthly reconciliations to Salesforce
  • Document all grant and PRI process updates to ensure all teams are in agreement with procedures.
• Close Processes
  • Support month-end and year-end close processes by ensuring all reconciliations and entries are entered timely and accurately.
• Fixed Assets
  • Manage the fixed assets module in Intacct to ensure depreciation is accurately recorded each month
  • Partner with Director, Budget Financial Planning and Analysis to monitor the capital budget and ensure all fixed assets are accurately reported.
• Leases
  • Record entries for BRL and 826 Broadway rent, as per ASC 842 standards. 
• Other Assets & Receivables
  • Record general ledger entries for prepaids and other assets like employee receivables and gift cards
• Cash
  • Remote check deposit 

Backup

• Accounts Payable process

Qualifications

• Bachelor’s degree in accounting, finance, or a related field a must.
• A minimum of four years of experience in grants and accounting is essential, and experience as a grants manager is a must.
• Proficiency in Excel and experience with any accounting software (i.e., Intacct, Bill.com) is necessary. Experience with Salesforce is a plus.
• An understanding of intermediate accounting principles and practices including general ledger management and reconciliation; familiarity with financial reporting and expense classification.
• Knowledge of internal controls and fraud prevention.
• Ability to analyze financial documents for accuracy, identify discrepancies and perform variance analysis is a plus.
• Able to work autonomously with minimal supervision.
• Strong verbal and written communication skills.
• Must be flexible, able to multitask, and comfortable working in a fast-paced environment.
• Demonstrated problem solving skills and attention to detail.

Diversity, Equity, and Inclusion

Robin Hood is committed to promoting diversity, equity, inclusion, and representation in all aspects of its work. As New York City’s largest poverty-fighting organization, Robin Hood believes that building a diverse team is fundamental to its ability to effectively serve and strengthen organizations serving the most vulnerable communities in the city, and to influence the policies that affect them.

Robin Hood believes in the potential that diversity creates – deep and responsive relationships with its community partners; the ability to solve complex problems efficiently and effectively; and, most importantly, the ability of its diverse staff to work to its full capacity.

Robin Hood builds diversity, inclusion, and equity practices into all aspects of its work. Its practices, values, traditions, and beliefs are embedded in the inclusive culture that it creates. Operationally, its formal and informal structures support a work environment that advances the professional development of staff at all levels, allows for innovation, and grounds its work as poverty fighters.

Robin Hood seeks to attract and retain staff that reflects the communities that it serves and is enhanced by its efforts at meaningful inclusion. It ensures that team members are empowered to make decisions, offer actionable feedback, and share credit for team success. Further, Robin Hood seeks to develop talent professionally and has created an intentional focus on mentorship and sponsorship, particularly of junior staff. Its goal is to encourage long term talent retention and engagement, while fostering a culture of innovation.

Robin Hood Guiding Principles

As an organization committed to economic mobility, our work is grounded in the following Guiding Principles:

• Diversity, equity, and inclusion 
• Proximity and humanity
• Risk-taking and innovation           

Our professional community reflects myriad demographic characteristics, perspectives, and backgrounds, which includes various identities that reflect diversity in gender identity and expression, race, ethnicity, religion, sexual orientation, ability, and socioeconomic status.  Our colleagues have access to opportunity and advancement, as we promote fair and equitable treatment and have encouraged participation by underrepresented groups. As a team, we promote a sense of belonging, high levels of engagement, and shared respect.

• Robin Hood puts people first. Always.
• Robin Hood is unafraid to take action and create solutions.
• Robin Hood is data driven and heart led.
• Robin Hood works the coat check.

The salary range for this position is $45.00 - $55.00 an hour.

To Apply

Please visit our website to complete our online application.

Robin Hood is an equal opportunity employer. Applicants from diverse backgrounds and identities are encouraged to apply.