Hybrid Executive Assistant (Sailport Waterfront Suites) bei Provident Hotels & Resorts

What will you be doing?

You will provide administrative support to the General Manager, Condo Association, and other departments, ensuring smooth daily operations. You will support HR administration, manage payroll, and assist with owner communications and condominium association meetings.

Executive Assistant responsibilities include, but are not limited to;

• General Manager & Office Support: Assist the GM with correspondence, scheduling, and administrative tasks. Input and track all property owner and complimentary reservations. Prepare and track gift certificates and manage office supplies.
• HR & Payroll Administration: Process HR paperwork, coordinate benefits enrollment, and ensure payroll accuracy. Maintain confidentiality of employee records and payroll data.
• Associate Engagement: Assist in organizing team events, luncheons, and recognition programs to foster a positive work environment. 
• Safety & Compliance: Act as the on-site safety representative, organize quarterly safety meetings, and ensure compliance with workers’ compensation policies.
• Hotel & Condo Association Administration: Manage rental program documentation, distribute owner statements, maintain condo owner records, and coordinate annual meetings. Prepare meeting agendas, take meeting minutes, maintain meeting documents all with in accordance of Florida statutes.
• Other duties as assigned.

What are we looking for?

• Ability to work Monday through Friday, 8:30 AM - 5:00 PM.
• Prior customer service experience required. Prior condo or hotel experience preferred.
• Highly organized with strong attention to detail.  
• Proficiency in basic accounting and financial analysis, including the ability to calculate figures, interpret invoices, prepare month-end reports, and related financial documents.
• Strong leadership and interpersonal skills with the ability to effectively manage, guide, and support team members.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Excel, Outlook, Word).
• Ability to manage multiple tasks in a fast-paced environment.
• Some knowledge of HR administration and payroll processes preferred.
• Knowledge of Community Association Management or HOA process a plus.
• Bilingual (English/Spanish) preferred.
• Responsibility, reliability and honesty
• Teamwork and collaboration

What can you look forward to?

Qualifying team members may enjoy the following benefits:

• Medical, Dental & Vision insurance
• Supplemental insurance plans (Life, Accident, Cancer, Hospital…)
• Vacation and Sick time
• 401(k) retirement plan  
• Bereavement Leave
• Jury Duty Pay
• Employee Assistance Program
• David L. Brittain Scholarship Program
• Tuition Reimbursement
• Resort Accommodations Discount
• And more!

Who are we?

Provident Hotels and Resorts is a professional condominium hotel management company based in Clearwater, Florida with over 45 years of experience. Established in 1976, current property locations include both the east and west coasts of Florida including the Florida Keys. Provident’s diverse portfolio includes leisure and commercial condominium hotels, extended stay properties, destination resorts as well as vacation rentals. As a company, we continue to grow and we hope you will grow with us. Our partnership with Brittain Resorts & Hotels out of Myrtle Beach, SC allows us to combine decades of expertise and a shared passion for delivering unforgettable guest experiences. Join us in shaping the future of Florida’s hospitality industry and become part of a legacy of excellence.

Benefits as discussed during the interview process.

Due to the cyclical nature of the hospitality business, team members may be required to work varying schedules to reflect the business needs of the resort.

We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.