Hybrid Parking Collections and Accounting Clerk (Part-Time) bei City of Hollywood, Florida, FL

About the Department

This position involves highly complex and specialized, and technical accounting and auditing functions related to meter revenue collection, and preparing bank deposits from all parking facilities. Employees in this class are responsible for supervising and distributing work to a staff of subordinate employees in the performance of cash receipts, bank deposits, and revenue of the parking office.  Incumbents may be assigned to general ledgers, subsidiary ledgers, cash control, receivables, inventories, fixed assets, payroll, payables, and related activities.  Work includes compilation, maintenance and auditing of diversified statistical, for purchasing and accounting records and preparation of special financial statements and reports.  Work is performed under the direction of the Customer Service Manager, however, independent judgment and use of acquired knowledge and skills is exercised in the performance of established accounting and complex technical tasks.  Work is subject to verification by a variety of internal controls, supervisory review and periodic audits.        

• Plans, assigns and reviews the work of subordinate staff engaged in maintaining records, verifying accuracy, receiving cash and other types of payments and posting of all receipts; and receiving and classifying revenue, and expenditure data and reports; prepares complex journal entries; records and controls supply and asset inventories; reconciles multiple ledgers and bank accounts.
• Assists subordinates in resolving problems in unusual situations, instructs employees in office practices; orients and trains new employees.
• Studies and standardizes work procedures; proposes new work methods; recommends new procedures, forms and methods to effect savings of time and costs, and to improve office efficiency; operates automated office equipment.
• Collects, analyzes and organizes data; prepares special reports; prepares composite reports from individual reports of subordinates.
• Assists supervisors in planning and research activities and in developing and maintaining parking programs.
• Performs duties of a complex nature in maintaining control records, checking important transactions, and recommending solutions to administrative problems.
• Provides input on hiring, discipline and promotion of subordinates; evaluates and rates employee performance; establishes work procedures; expedites work flow.
• Processes, invoices, purchase orders and all other payment request types.   Reviews all submissions for accuracy, required authorizations and compliance with City policies and external audit compliance.  
• Maintains pending payment files; monitors payment terms and due dates; and takes additional steps to identify missing invoices by reviewing statements and researching past due amounts.  
• Prepares monthly invoices for parking permits, valet parking and parking lease agreements; ensures payment is subsequently received.  
• Works with Parking Operation Supervisor in counting of coin and currency; and preparing bank deposits; and inputting collection data.
• Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
• Performs related work as required for this position description only.

Position Duties

Required: 
Graduation from an accredited high school or equivalent (GED) and one (1) year of experience in an occupation requiring collections or accounting functions or an equivalent combination of training and experience.
 
Preferred:
Associate’s Degree, plus three (3) years of experience in an occupation requiring collections or accounting functions.
 
Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.

CERTIFICATES, LICENSES, REGISTRATIONS: 

• Valid Driver’s License: With proof of automobile insurance 
• Background Check: Must have an acceptable background record
• Driving Abstract: Must have an acceptable driving record

Minimum Qualifications

Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.
 
Veteran's Preference:   The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible.  Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.  To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs.

Other Qualifications

EMPLOYMENT OF RELATIVES:  The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees.   Effective January 28, 2008, a relative may only be hired under the following additional conditions:
  

• The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
• The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
• The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.

As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.
 
REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
 
All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).  
 
The City of Hollywood is an Equal Opportunity / Equal Access Employer.

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