Description

The Opportunity 

Prime Education, a property of Everyday Health Group, is looking for a Program Manager. This role is an integral member of the Education team, who acts as the lead and liaison, and provides overall project-level management to ensure the successful execution of continuing medical education and research programs. They are responsible for the planning, coordinating, tracking, faculty procuring, virtual and onsite meeting planning and facilitating, and status reporting for grants awarded to the company. 

The Program Manager’s responsibilities include, but are not limited to, the following:

Key Responsibilities 

●        Schedule and conduct program launch meetings for newly awarded grants

●        Develop and disseminate overall tasks and timelines for new programs, utilizing company’s project management tools

●        Monitor programs to ensure deliverables are meeting PRIME’s high threshold for timeliness and quality

●        Schedule and conduct periodic meetings with program stakeholders with the goal of ensuring on-time releases. Prepare and implement risk-management strategies to mitigate potential program delays

●        Provide program management guidance to leadership and staff when needed, such as in planning, implementation, and ongoing support of programs 

●        Facilitate all aspects of onsite meeting planning including site selection, vendor negotiation, event registration, faculty travel and onsite management

●        Research, procure, and manage expert speakers

●        Review and reconcile spec sheets, facility resumes/banquet event orders, audio/visual and other vendor proposals and invoices

●        Work with Production team to print, collate, and ship program materials for assigned programs

●        Serve as meeting facilitator for assigned virtual meetings

●        Provide post-program moderator and meeting management report including but not limited to venue observations, speaker/client interactions, and audience questions

●        Manage multiple meetings and tasks with minimal supervision

Job Qualifications

●        Bachelor’s degree in a related field (e.g., business administration, project management) or verifiable equivalent certification and/or work experience (i.e., minimal 3 years in staff

management, project management, executive oversight)

●        Knowledge/Experience in healthcare or medical education preferred

●        Demonstrated leadership and skills in managing a diverse team of professionals 

●        Demonstrated ability to simultaneously manage competing priorities with efficiency and timeliness

●        Excellent organizational, multi-tasking, communication, and interpersonal skills

●        Ability to maintain a team-based positive, professional, collaborative demeanor 

●        Excellent oral and written communication skills and organizational skills

●        Proficiency in Microsoft Office Suite and G-Suite

●        Ability to maintain absolute confidentiality pertaining to executive functions, job functions/duties, and company intellectual property

●        Ability to problem-solve and time-manage

●        Able to travel mild-moderate travel periods, including weekends as assigned 

●        Excellent organizational, multi-tasking, communication, and interpersonal skills

●        Ability to maintain a team-based positive, professional, collaborative demeanor