Hybrid Administrative Assistant - Building and Code Enforcement bei City of Oakdale (MN)

About the Department

The City of Oakdale is looking for an enthusiastic professional with exceptional organizational and customer service skills to join our team. This opportunity is a great fit for someone who enjoys variety in their day and the ability to serve the growing Oakdale community. We have a fantastic team that is dedicated to leveraging technology to do our work better, is service-focused, and enjoy our work knowing that we are assisting the community.

The position provides in person day-to-day support to our building and code enforcement team and works with residents and businesses to help ensure building projects are completed with proper permits. Oakdale is bustling and this is your chance to be a part of that energy and activity.

Position Duties

The essential functions of the position include, but are not limited to the following:

• Work collaboratively with other staff to provide excellent and responsive public service
• Represent the city in a courteous, responsive, and professional manner in all interactions
• Monitor the service counter and provide excellent customer service
• Create spreadsheets for monthly, yearly budget analysis/tracking and other spreadsheets for performance evaluation
• Enter data for monthly/annual reports required by the Metropolitan Council, Department of Natural Resources, Department of Health, Minnesota Pollution Control Agency and others
• Manage and organize building and code filing system
• Ability to effectively work with technology such as online permitting software
• Working knowledge of Microsoft Office Suite
• Manage and order office and department operating supplies and code for payment accordingly
• Ability to follow written and verbal instructions
• Ability to communicate clearly, both verbally and in writing
• Ability to work independently, effectively trouble-shoot and problem solve within established guidelines 
• Ability to bring a can-do attitude and effectively work with others 
• Perform other duties as assigned

Minimum Qualifications

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience and training required.
 
Education

• High school diploma or GED certificate

• Two (2) years of experience in an administrative or clerical role

• None

Other Qualifications

The requirements listed below are representative of the formal education, experience and training preferred in order to exceptionally perform all of the functions of this position.
 
Education

• Associates degree in office administration or related field

• Five (5) years’ experience with building inspections or comparable environment

• Permit technician and/or plan review license(s)