Hybrid Deputy City Clerk bei City of San Jacinto, CA

About the Department

Deputy City Clerk

Salary: $45.9486/hour - $61.5756/hour ($95,573.09 - $128,077.25 annually)

Recruitment Open July 31, 2025 and Close August 15, 2025

Summary/Objective

The Deputy City Clerk assists the City Clerk in the administration and coordination of official city records, legislative processes, public meetings, and elections. This position supports transparency, compliance with local and state laws, and efficient public service. The Deputy City Clerk may act on behalf of the City Clerk in their absence.

Position Duties

Essential functions of the job include, but are not limited to, the following:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.  Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

1. Assists with the preparation of the City Council’s meetings and agendas, including set up of equipment and breakdown of equipment.  
2. Records minutes of meetings; prepares documents, agreements, contracts, resolutions and ordinances for appropriate signatures, including proclamations and certificates.  
3. Prepares documents and agreements, contracts as appropriate.
4. Assists in the production, routing, indexing and maintenance of all official municipal documents and records, including ordinances, resolutions and legislative actions; assists with the City's Laserfiche records management and retention program.
5. Responds to requests for research and information from the City Council, City Manager, staff, the media and the public regarding City codes, ordinances and established policies and procedures. 
6. Assists the City Clerk in his/her role as the City Elections Official; assists in the compliance with state laws related to municipal elections; assists candidates concerning campaign financing requirements.
7. Prepares and files legal notices, records documents, receives and processes claims and a variety of other activities as assigned.
8. Responds to public records requests in a timely manner.
9. Assists the City Clerk with all filing requirements for the financial disclosure statements regarding the Conflict of Interest Code from local officials and designated employees.
10. Attests to agreements and certifies copies as appropriate in absence of the City Clerk. 
11. Administers oath of office to new officials/employees in the absence of the City Clerk.
12. Processes public claims for damages with PERMA (third-party joint powers authority).
13. Assists with updates to the City Clerk and City Council pages of City’s website.
14. Serve as acting City Clerk in the absence of the City Clerk.
15. Performs other related duties as assigned.

Supervisory Responsibility  This position may direct or oversee the Records Administrative Assistant position in the City Clerk’s absence.  

Minimum Qualifications

Qualification Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education and Experience: 

• A Bachelor's degree in Business, Public Administration, Records Management, or related field.
• Three (3) years of increasingly responsible clerical or administrative experience, preferably within an Office of the City Clerk, municipal government or other public service organizations with emphasis in records management.
• Good computer skills, including common office software applications, specifically proficient in Microsoft Office Suite, especially Word and Excel. Optical imaging and/or audio recording equipment experience.

Licenses/Certifications: 

• Possession of California Notary Public Commission Certification within 1 year from date of hire is required.  
• Certified Municipal Clerk (CMC) designation is highly desirable. 

Condition of Employment

Must possess and maintain a valid California Driver’s License and maintain a clean driving record for insurability through the City of San Jacinto. Failure to maintain license/insurability will result in disciplinary procedures including suspension without pay, demotion, and/or termination without Administrative or Judicial appeal. 

Expected Hours of Work/Work Schedule Monday – Thursday 7:00 AM – 6:00 PM (4x10 work week).  Regular, monthly evening work is required for City Council meetings. Occasional weekend work may be required as job duties demand.

Travel Regular, local travel is expected for this position.  Possible out-of-town travel for conferences, workshops, and various training opportunities.

Other Qualifications

Work Authorization/Security Clearance 

Must complete post-offer/pre-employment Department of Justice finger printing and background screening.  Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire.

Disaster Service Worker Requirements

Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

Pre-Employment

All employment offers are contingent upon successful completion of a pre-employment physical exam, a criminal background investigation which includes finger printing and a pre-employment physical and drug/alcohol test. 

RECRUITMENT TIMELINE

Due to high volume of calls, we may not be able to respond to all inquiries. Please refer to the following timeline and if you have additional questions, please email [email protected].

August 18 - 21 - Initial Screening
September 8 - 11 - Panel Interview (in person)
Final Interview (in person) date will be announced after passing Panel Interview.

Screening Notice: Applications listing duties copied directly from this job posting or job descriptions without contextualizing personal experience will not advance in the process. Original documentation of your skills is required to evaluate candidacy.

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