Position | TRIO Administrative Assistant | Division: | Academic Affairs | Department: | TRIO Student Support Services (SSS) | Reports to: | Director of TRIO Student Support Services | Position Summary | The Student Support Services Administrative Assistant will play a crucial role in supporting the TRIO program. The successful candidate will provide administrative support, coordinate program activities, maintain efficient office operations, budget management, serve as primary contact for program participants, faculty/staff, families, and other external stakeholders. This is a full-time 10-month position | Essential Duties & Responsibilities The results you will deliver each day that matter most! | Administrative Support: - Assist in the day-to-day administrative tasks of the TRIO programs.
- Maintain accurate and organized records, including participant files, program documentation, and statistical data.
- Prepare and distribute internal and external communications, including emails, newsletters, and program materials.
- Perform other job-related duties as assigned.
Program Coordination: - Coordinate logistics for TRIO events, workshops, and activities, and maintain annual event calendar.
- Collaborate with program staff to schedule meetings, appointments, and participant sessions.
- Ensure timely and accurate communication with program participants regarding upcoming events and deadlines.
Data Management: - Collect and input participant data into relevant databases.
- Generate reports and assist in analyzing program data for assessment and reporting purposes.
- Maintain confidentiality and adhere to data protection policies.
Communication and Outreach: - Communicate effectively with program participants, staff, and other external stakeholders.
- Assist in outreach efforts to recruit eligible students for TRIO programs.
- Contribute to the development of promotional materials and social media content.
Financial Support: - Assist in budget tracking and financial record-keeping for the TRIO programs.
- Process purchase orders, reimbursements, invoices, and travel arrangements per college policies.
| Education/ Experience What you will need to be successful! | - Associate degree from an accredited institution required, Bachelor’s degree preferred.
- Proven experience in administrative support roles.
- Excellent organizational and time-management skills.
- Strong attention to detail and high level of accuracy.
- Budge management experience
- Proficiency in Microsoft Office Suite and other relevant programming software.
- Effective written and verbal communication skills.
- Ability to work collaboratively in a team and independently.
- Sensitivity to the needs of first-generation, low-income, and disabled students.
| Life at Livingstone College Why we believe you will love working at Livingstone College!! | Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. |
About Livingstone College: http://Livingstone.edu
Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract. |
