Hybrid Office Manager, School of Music and Theatre Professions bei Loyola University - New Orleans, LA

About the Department

Loyola University’s music and theater programs have served as the face, identity, and creative heart of our campus for more than 100 years. This role monitors the budget for Loyola’s School of Music & Theatre Professions (SMTP) and serves as administrative support for programs (17 in total) under the school umbrella. This position is a direct report to the School of Music & Theatre Professions’ director and serves the faculty, students, staff, and extended Loyola community. The position works closely across campus offices to ensure efficient and timely processing of purchases and payments to students, faculty, and outside vendors hired for the school’s events and initiatives throughout the academic year.

Please attach a resume and cover letter indicating interest and relevant experience when applying.

Position Duties

PROCUREMENT, PAYMENT, AND BUDGET TRACKING

• Process procurement and staff payments including invoice processing, expense records maintenance, and procurement of office supplies and/or instructional materials.
• Track budgets for all areas with clear reporting to area coordinators and school director. 

COMMUNICATIONS

• Coordinate departmental communications by managing emails, drafting correspondence in collaboration with SMTP director, and maintaining contact with faculty, staff, students, and external partners.
• Manage calendars and schedules for department leadership, including arranging meetings, reserving rooms, and coordinating logistics for events or guest speakers.

OFFICE PROCESS AND GENERAL ADMINISTRATIVE SUPORT

• Maintain departmental records and databases, ensuring accurate data entry, secure storage of files across all school-centric GSuite drives, and retrieval of institutional information when needed.
• Student worker hiring and oversight for all areas within the school as well as SMTP office and box office student employees. 
• Meeting agenda assistance and note taking / uploads to Faculty Drive. 
• Work Collaboratively with SMTP director and Events Coordinator to develop and maintain efficient office processes, as well as maintain partnerships with College of Music & Media Dean, Dean’s office staff, and School of Communication & Design director and staff. 

Additional Responsibilities:

• Other duties as assigned.

Minimum Qualifications

• Minimum bachelor’s degree required. Preferred bachelor's degree in business administration, accounting, organizational management, or other related field.
• Minimum 3 years of experience demonstrable track record of budget management,  administrative/clerical support and experience working in a professional office environment with superior levels of customer service.
• Experience in sourcing, negotiating, and coordinating with vendors, sponsors, and key stakeholders.
• Ability to manage timelines, budgets, and multiple projects simultaneously.
• Ability to take initiative, work independently, understand and navigate university culture successfully, and has a strong aptitude for handling unexpected challenges or emergencies with professionalism.
• Exceptional organizational and detail precision skills.
• Effective written and verbal communication skills.
• Ability to remain flexible and pivot when needed while maintaining collegiality and composure with students, staff, faculty, and campus / community partners and promptness in deadlines and responses. 
• Basic understanding of careers in the creative arts across all musical genres, theatre, and professional tracks. 

Preferred Qualifications:
Background experience with careers in the creative arts across all musical genres, theatre, and professional tracks. 

Physical Requirements:

• Ability to perform job duties with or without reasonable accommodations.

Other Qualifications

THE SCHOOL
Loyola’s School of Music & Theatre Professions is an academic community made up of artists, scholars, 
practitioners and students who believe in the transformative power of the arts and who are dedicated to the education of the whole person in the Ignatian tradition. The School houses all of our classical / jazz / commercial music performance, music education, music therapy, music industry, and theatre degrees. 


THE UNIVERSITY       
Loyola University New Orleans is a Jesuit Catholic University that educates diverse leaders dedicated to justice, compassion, service, and academic excellence.  Consistent with our mission, we welcome candidates who strongly commit to fostering inclusion and equity in a culturally diverse environment. Loyola University New Orleans is located in beautiful uptown New Orleans on Historic St. Charles Avenue across from Audubon Park.

Jetzt bewerben