Hybrid Executive Assistant I bei Coastal Community Bank

Description

ABOUT US

Coastal Community Bank is a leader in Banking with strong Financial infrastructure leading Banking as a Service (BaaS) and Fintech strategies. The people at Coastal not only help people with their personal banking; they help businesses with banking technology integration that leads to business growth, flexible financing, and unimagined potential. We think and work like entrepreneurs, always moving and constantly improving. We are go-getters, work hard, and play hard. If you're someone who thrives on innovation, wants to help others succeed, knows how to think outside the box, and believes that we're all in this together -- you belong here.

Check out our video here!  

Requirements

WHAT YOU'LL DO 

We are seeking a proactive, highly organized, and experienced Executive Assistant (EA) to help support our CCBX President. This is a high-impact role requiring exceptional organizational and communication skills, discretion, and the ability to anticipate needs in a fast-paced, rapidly evolving environment. The EA will serve as a strategic partner, managing day-to-day operations, communications, and scheduling to ensure the CCBX President can focus on leading the company.

HOW YOU'LL DO IT 

• Executive Support: Manage complex calendars, coordinate high-volume meetings (internal/external), travel arrangements, and logistics for the CCBX President.
• Communication Liaison: Act as a gatekeeper and point of contact between the CEO, Presidents and internal/external stakeholders.
• Inbox & Workflow Management: Help manage executive email communications, prioritize responses, and draft correspondence when needed.
• Confidentiality & Discretion: Handle sensitive information with the highest level of integrity and confidentiality.
• Meeting Preparation: Prepare briefings, agendas, presentations, and follow-up documents; attend select meetings and take minutes as needed.
• Event Planning: Support planning for board meetings, investor events, and leadership offsites.
• Cross-functional Coordination: Collaborate across departments (Product, Engineering, Information Technology, etc.) to ensure priorities are communicated and deadlines are met.

WHAT YOU'LL BRING 

• Proven experience supporting a C-level executive or founder.
• Exceptional organizational, multitasking, and prioritization skills.
• Strong written and verbal communication abilities.
• High emotional intelligence and professional maturity.
• Proficient in tools such as Google Workspace, Microsoft Office Products, Teams, slack, and project/task management platforms.
• Discreet, dependable, and highly responsive.
• Comfortable in a dynamic, fast-paced environment with shifting priorities.
• Ability to support Executives with matters that require use of discretion and judgment. 

EDUCATION/EXPERIENCE 

• 3+ years of experience as an Executive Assistant, ideally in fintech, banking, tech, or a high-growth startup environment.
• Prior experience in investor relations or board support, preferred.
• Understanding of the fintech/banking industry landscape.
• Previous experience in Business Administration, Communications, or related field

HOW YOU’LL THRIVE AT COASTAL

• Be the Best – Communicate effectively, pay close attention to detail, and prioritize your personal development.
• Be Relentless – Thrive in a goal-oriented environment exercising both patience and persistence. Advocate for our customers and team members and strive to promote the Coastal Difference.
• Be Un-Bankey – Be a forward thinker with a creative mindset. Build long-lasting relationships promoting the Coastal Difference, built on a foundation of integrity, honesty, and trust.
• Embrace Gray Thinking – Use sound judgment while decision-making and problem-solving. Think outside the box.
• Stay Flexible – Organize and strategize effectively while always being prepared to adapt on the fly. Seek efficiencies for Coastal to work smarter, not harder.
• Take Care of Each Other – Understand what it means to be a true team player and have your teammate's back. Practice self-awareness and build your emotional intelligence.

BEING YOU AT COASTAL

Coastal Community Bank is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment. All employment decisions are based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable laws.

PHYSICAL DEMANDS

The physical demands described below are required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee must be able to:

• Sit for extended periods of time.
• Stand for extended periods of time.
• Perform repetitive finger, hand, and arm movement.
• Use electronic office equipment such as a computer keyboard, mouse, ten key, telephone, etc. 
• View and read computer screens for extended periods.
• Occasionally stoop, kneel, crouch, or crawl.
• Occasionally lift or move up to 10 pounds.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

#LI-DP1