Remote Contracts Administrator (Remote) bei Persistent Systems

Persistent Systems LLC seeks a Contracts Administrator to join our growing and dynamic team! In this role, you will collaborate with the Director of Contracts Management to oversee, review, and manage contracts throughout their lifecycle. This position requires exceptional attention to detail, strong organizational skills, and effective communication with various stakeholders to ensure compliance and seamless contract execution.

You will play a key role in handling all aspects of government contracts, identifying new opportunities, and strengthening relationships with government contracts. Additionally, you will ensure strict adherence to Federal Government Regulations and company policies related to contract compliance and administration. Responsibilities include preparing essential documents, maintaining accurate records, and working closely with teams across the organization to support contract management processes.

Position Responsibilities 

• Administer, negotiate, and manage government and commercial contracts from proposal development through contract close-out, ensuring compliance with applicable laws, regulations (FAR, DFAR), and internal policies
• Serve as the primary point of contact for contract-related matters, guiding contract requirements, terms, and conditions to internal teams, including program managers, sales, finance, legal, and procurement
• Track and manage complex OTAs, BPAs, and Indefinite Delivery/Indefinite Quantity (IDIQ) contracts and task orders, ensuring all obligations, funding limits, and period-of-performance details are documented, monitored, and communicated
• Develop and maintain detailed contract and order tracking systems to manage contract lifecycle activities, deliverables, reporting requirements, and contract modifications
• Coordinate closely with cross-functional stakeholders (e.g., finance, pricing, capture, legal, operations) to ensure alignment of contract execution strategies and compliance with all contract terms
• Review solicitations and RFPs to ensure responsiveness, completeness, and compliance with legal, financial, and regulatory requirements
• Support the development of compliant cost proposals, including pricing strategy, labor categorizations, and risk analysis for various contract types (FFP, CPFF, T&M)
• Monitor contract funding status, initiate incremental funding actions, and prepare required notifications following contract clauses
• Review and approve prime contract invoices for accuracy and compliance, coordinating with subcontract administrators to ensure proper cost flow and documentation
• Participate in internal audits, customer reviews, and external assessments to demonstrate contract compliance and readiness
• Proactively identify and escalate contract risks and issues, working with legal and senior management to develop mitigation strategies
• Stay up to date on evolving federal acquisition regulations and advise internal teams on changes impacting contract execution

Minimum Qualifications 

• Bachelor’s degree in business administration, Finance, Legal Studies, or a related field (or equivalent work experience)
• At least 5 years of experience in contract administration, preferably in government contracting or defense industries
• Strong knowledge of FAR, DFAR, and government contract compliance
• Experience with various contract types, including FFP, CPFF, and T&M contracts
• Strong negotiation, analytical, and problem-solving skills
• Excellent attention to detail and ability to manage multiple contracts simultaneously
• Ability to work independently and manage multiple priorities in a remote environment
• Strong communication and collaboration skills for working with internal teams and external stakeholders
• Must be available to travel 10-15% of the time
• Must have a US security clearance or be able to obtain a US security clearance

The pay for this role can vary from $69,865 to $110,000 a year based on the selected individual's education and experience. Persistent Systems, LLC offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance; paid time off; flexible spending accounts; 401(k) plan with company match; fitness membership reimbursement; tuition assistance; mental health benefits; and veterinary benefits. 

Persistent Systems, LLC is a leading global provider of mobile networking solutions for military, first responder, government, and commercial markets. We engineer our Wave Relay® MANET and Cloud Relay™ technology to transmit voice, video, and situational awareness under the most difficult conditions. Through the Wave Relay® Ecosystem, an alliance of industry-leading companies, Persistent unites warfighters, UGVs, UAVs, sensors, cameras, and devices on a common network. Persistent was founded in 2007 and has offices in New York City, Colorado, Montana, North Carolina, North Dakota, and Wyoming.