Hybrid Clinical Training Manager bei PACIFIC UNIVERSITY

Description

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

 

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, and Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

 

 

GENERAL DESCRIPTION OF POSITION

Under the general supervision of the Dean of the School of Graduate Psychology, this position is responsible for all clinical training management practices for masters and doctoral programs for the School of Graduate Psychology, including data entry and management related to site placements and certifications for placement, clinical training registration, affiliation and training agreements, retrieval of clinical training data, and knowledge of Oregon laws related to clinical placements of students in community sites. The qualified applicant will have skills and feel comfortable learning and working with database management programs. Time management, task organization, and efficient communication skills are essential. This position description is not intended to be all-inclusive and will have additional responsibilities as required and assigned.

 

 

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES

Clinical Records Management

• Maintain and administer confidential student and site clinical training files
• Coordinate and oversee requests regarding licensure applications, and forms specific to clinical placement
• Track student compliance with state and site requirements (e.g., required screenings, trainings, and classes) and disseminate proof of compliance to sites.
• Prepare and maintain predoctoral psychology internship applicant records from year to year.
• Assist in development and maintenance of internal and external databases (e.g., Time2Track), practicum sites) for clinical training data.
• Process and track submission of all clinical training student registration, student hours, student evaluations, and grade reports.

 

Clinical Placements

• In coordination with program DCTs, maintain practicum databases and assist with the annual practicum placement process.
• Develop and refine practicum and fieldwork contracts and affiliation agreements
• Organize yearly clinical training fairs.
• Attend monthly Clinical Coordinators meetings and as-needed meetings with SGP faculty
• Manage student registration for clinical training courses to the Registrar’s Office.
• Manage Clinical Training Resources Page for students
• Manage clinical training listservs (e.g., distribution lists for clinical supervisors)
• Solicit feedback from students about clinical training sites and supervision; analyze and disseminate feedback.
• Advise students regarding the process of practicum and fieldwork selection and placement.
• Liaison to outside agencies and schools regarding the placement process.

 

School Level Support

• Together with other SGP staff, provide in-person office coverage to:
  • Serve as a backup and resource to student workers and graduate assistants who staffing the front desk and/or working on program/school projects.
  • Meet in person with students, staff, and faculty. 
• Provide support and/or in-person attendance to program (e.g., admissions events), school (e.g., new student orientation), and college (e.g., resource fair) events.
• During peak workflow times (e.g., accreditation reports/site visits, board reports/presentations) assist other programs or the school-at-large), assist with emergent tasks.

 

 

SECONDARY FUNCTIONS

Perform other related duties as assigned.

 

 

HYBRID WORK AGREEMENT

• Work From Home Days: Staff members are permitted to work from home a designated number of days per week (determined by the SGP Dean).
• Staff who have a work from home arrangement, must have a signed remote work policy on file and reviewed every three months.
• In-Office Presence: To ensure effective team collaboration and support, a minimum of two staff members must be physically present in the department each workday (when slower office traffic allows, and with the approval of the SGP Dean, Fridays may be staffed by one staff member).
• Schedule Coordination: Staff members will collaboratively create a weekly work schedule to ensure adequate in-office coverage. This schedule should include covering for each other’s planned absences.
  • If, at the last minute, a staff member who is scheduled to be in the office needs to WFM and cannot "trade" with another staff member, the staff member must "make up" the missed in-office-day on Friday (or if it is a Friday, within the next 5 business days)
  • When the in-office-day is not "made up" it should be charged to personal time off.
• Communication Practices: Regular in-person team meetings and virtual communication tools will be utilized to maintain effective communication and collaboration. When working remotely, staff members are encouraged to be "on camera" in virtual meetings. Staff members should maintain a Pacific University online calendar to show availability and document work meetings/events. The university facing setting need only be "see only free/busy (hide details)."
• Work From Home as Privilege: When working from home employees are expected to (a) contribute a full (e.g., 8-5 pm) day of work, (b) if not otherwise scheduled, be available to participate in last-minute
• If an employee is ill, and this is the reason that they cannot be in the office on one or more of their scheduled workdays, they should claim sick leave and not engage in work for Pacific University.

 

 

JOB SCOPE

Under the general supervision of the Dean, this position is responsible for all clinical training management practices for masters and doctoral programs for the School of Graduate Psychology, including data entry and management related to site placements and certifications for placement, clinical training registration, affiliation and training agreements, retrieval of clinical training data, and knowledge of Oregon laws related to clinical placements of students in community sites. The qualified applicant will have skills and feel comfortable learning and working with database management programs. Time management, task organization, and efficient communication skills are essential. This position description is not intended to be all-inclusive and will have additional responsibilities as required and assigned. The Clinical Training Coordinator performs duties with minimal direction and supervision, operating from established directions and instructions.  Must be able to work collaboratively with other department staff and administrative personnel and will be held accountable for all assigned areas of responsibilities.  Decisions are made within general university policy constraints and often require independent decision making.  Mistakes/errors may result in work stoppage, loss of business, poor customer relations, all which have negative implications for the university.

 

 

SUPERVISOR RESPONSIBILITY

Serves as backup to support and supervise student workers.

Qualifications

EDUCATION AND/OR EXPERIENCE

• Must possess strong management skills with experience in database and record-keeping work.
• College degree preferred or equivalent combination of education and related experience required.
• Proficiency in Microsoft Office required.
• Experience in database and record management, including ability to organize data and disseminate reports, is strongly desired.
• Familiarity with academic and/or clinical environments preferred.

 

 

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS

• Demonstrated accuracy, thoroughness, timeliness, and sense of urgency in meeting responsibilities and established deadlines.
• Must be flexible and adaptable to changing priorities with the ability to handle multiple tasks concurrently.
• Demonstrates ability to work independently and uses initiative and creativity in the performance of duties.
• Strong interpersonal skills; ability to exercise tact and good judgment in interfacing with students, faculty, staff, administrators, and the general public.
• Will represent the department in a professional manner and collaborate with all University departments.
• Builds on basic learning and carries it from one situation to another.
• Demonstrates critical thinking skills in problem-solving and decision-making.
• Asks questions and seeks assistance, guidance, and timely input.
• Takes responsibility to eliminate the sources of problems.
• Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
• Maintains proper appearance and personal conduct for the employee’s particular job.
• Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions.
• Demonstrates ability to work in a team environment.
• Demonstrates excellent record-keeping skills.
• College degree preferred; equivalent work experience acceptable
• Has proficiency in Microsoft Office suite (e.g., Excel, Word), demonstrates willingness to learn new computer applications and systems, especially for recork-keeping and management
• Experience with Time2Track, Moodle, Box, and IOTA 360 desired but not required
• Demonstrates excellent record keeping skills
• Is able to supervise, train and develop staff members and student workers
• Is able to represent the department in a professional manner and collaborate with all University departments
• Understands state laws and regulations related to student placement in clinical sites. 

 

 

PRIMARY REPORTING RELATIONSHIP

Reports to the Dean of the School of Graduate Psychology.

 

 

WORKING CONDITIONS

A busy professional office/academic environment. Occasional required work events outside of the normal working hours. The job is considered light work with some aspects of standing, walking, pushing, pulling, lifting, using hands, talking, and hearing. 

 

 

APPLICATION PROCESS

To apply, please upload your resume and cover letter along with your Paycom application.  Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

 

Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

 

Offers of employment at Pacific University are contingent upon proof of eligibility to work in the United States.

 

 

At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.

 

We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that every one is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.

 

 

COMPENSATION AND BENEFITS

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Annual 9% retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• Employer-paid life, short-term disability, and long-term disability insurance
• On-campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)

 

 

EQUAL OPPORTUNITY EMPLOYMENT

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.

 

 

NOTICE OF NONDISCRIMINATION POLICY

Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at [email protected].

 

 

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