Hybrid Administrative Support Assistant bei Legislative Branch

Administrative Support Assistant

Department: Legislative Branch

Location(s): Washington, District of Columbia

Salary Range: $46148 - $74318 Per Year

Job Summary: This position is located in the Architect of the Capitol, (AOC), Office of the Chief Of Operations, Superintendent, House Office Buildings (HOB), Assistant Superintendent, Client Services Division. This position provides administrative support and timekeeper assistance for the division.

Major Duties:

• The tour of duty for this position is 8:00 a.m. - 4:30 p.m. The individual selected for this position will: Office Activities: Responds to requests for information via mail, phone or in-person; gathers documents and researches data as requested. Receives and controls incoming correspondence. Reviews outgoing correspondence reports, memorandums, for format, grammar and punctuation and removes typographical errors. Ensures that electronic and paper records are properly organized, managed, retained in accordance with the approved records schedule and protected. Maintains the division records management system, performing appropriate records management activities to ensure safeguarding and protection of Personally Identifiable Information (PII) and confidential records. Participates in operational or planning meetings to discuss program or project milestones and activities and develops minutes and records of meetings and pending issues. Keeps minutes of meetings and prepares administrative reports and prepares PowerPoint presentations and memoranda as required. Receives incoming calls and and handles customer inquires and visitors in a responsive and professional manner. Schedules meetings on the supervisor’s calendar and coordinates meetings to include, reserving rooms for meetings; agenda preparation, note taking and room set up. Assists with the requisitioning of office supplies, office equipment repairs and printing services. Timekeeping Support: Provides guidance on time and attendance issues and ensures the accuracy of timesheets. Reviews timesheets and identifies discrepancies. Provides advisory services to division supervisors and employees and make recommendations for resolving payroll problems. Compiles and enters data from timesheets and other required documentation into GovTA. Keeps track of the alternate work schedules and ensures participation is in compliance with agency policies. Responsible for processing separations and/or terminations through GovTA. Responsible for ensuring timesheets are validated and certified before transmittal. Conducts timesheet corrections as necessary. Monitors leave usage and conducts leave audits as required. Responds to all levels of individuals and provides technical and general information to managers, employees and the general public regarding rules, regulations and procedures for pay and a variety of other payroll matters.

Qualifications: You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-05 grade level must have at least 52 weeks of specialized experience equivalent to the GS-04 grade level in the Federal service. Specialized experience for this position includes Responds to (1) requests for information via mail, phone or in-person; gathers documents and researches data as requested. (2) Serves as point of contact for time and leave processing on GovTA (Ex: enters time and attendance data, identifies discrepancies, and monitors leave usage and conducts leave audits) in designated divisions. Candidates for the GS-06 grade level must have at least 52 weeks of specialized experience equivalent to the GS-05 grade level in the Federal service. Specialized experience for this position includes: Specialized experience is defined as having experience providing a variety of services to the occupants of the U.S. House Office Buildings including: 1.) supporting the daily operations of the building; 2.) conducting inspections for cleanliness and maintenance; and 3.) having experience using systems to maintain data and records. Candidates for the GS-07 grade level must have at least 52 weeks of specialized experience equivalent to the GS-06 grade level in the Federal service. Specialized experience for this position includes: Specialized experience for this position is defined as having experience (1) Responding to requests for information via mail, phone or in-person; gathering documents and researching data as requested; and (2) Serving as point of contact for time and leave processing on GovTA system, (ex: entering time and attendance data, identifying discrepancies, and monitoring leave usage and conducting leave audits.) in designated divisions.

How to Apply: You MUST apply online. FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED. If you are a new user to the USAJOBS Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJOBS user AND you must be signed-in to your account in order to apply for this position. For help with setting up an account or for general assistance in using USAJOBS, go to USAJOBS Help Page. NEED HELP? If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at [email protected]. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time. You may call and leave a voice mail message at all other times. All required supporting documents will be collected electronically via the USAJOBS “Saved Documents” feature. If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m. You may call (202) 226-7000 for directions.

Application Deadline: 2025-08-04