Contract Specialist II at Akicita Federal, LLC

The Contract Specialist II provides acquisition and contract support services to the Bureau of Indian Education's Division of Acquisitions, primarily focused on K-12 Bureau-operated and tribally controlled school support. Working under the direction of an assigned Contracting Officer, this position manages a portfolio of simplified acquisitions, task orders, utility contracts, modifications, options, deobligations, and closeouts. The CS II is a Key Personnel position and serves as a critical operational resource ensuring timely, compliant, and well-documented contract actions in support of approximately 185 Bureau-funded schools across 23 states.

• Fully remote; contractor provides own workspace and phone access.

• Core hours: Monday–Friday, 6:00 AM – 6:00 PM Mountain Time (excluding federal holidays).

• Travel to any Indian Affairs location may be required; governed by Federal Travel Regulations.

• Government-furnished equipment (laptop, monitor, keyboard, mouse, docking station) provided after background clearance.

• Must sign NDA and comply with all IT security, FISSA/security awareness, and ethics training requirements prior to and during performance.

PRIMARY DUTIES & RESPONSIBILITIES

Contract Execution & Administration

• Execute simplified acquisitions, task and delivery orders, modifications, options, deobligations, and contract closeouts in accordance with the RFO, DIAR, and applicable agency policies.

• Prepare and issue solicitations (RFQs, combined synopsis/solicitations) using the FBMS system; ensure all appropriate terms, conditions, and clauses are included.

• Prepare contract award documents for task and delivery orders in FBMS; obtain legal concurrence and distribute to appropriate parties.

• Report contract actions into FPDS-NG directly or via FBMS.

• Prepare post-award documentation including contract modifications, option exercises, invoice packages, and COR designation letters.

• Monitor contractor performance against deliverables, schedules, and milestones; assist in resolution of performance issues.

• Process contractor invoices and manage contract funding status.

• Provide contract closeout support in accordance with applicable regulations.

Requirement Development & Pre-Award Support

• Assist program offices in developing and preparing Statements of Work (SOW), Statements of Objectives (SOO), and Performance-based Work Statements (PWS).

• Conduct market research to identify potential sources, socioeconomic program participants, GSA Schedule vendors, and other contract vehicles; prepare written market research documentation and SAM postings.

• Support preparation of Independent Government Cost Estimates (IGCEs) through analysis of past purchases and current market data.

• Assist in development of acquisition plans, strategies, approaches, and milestone schedules.

• Prepare pre-award documents including Determinations and Findings (D&Fs), Justifications and Approvals (J&As), and source selection documentation.

Systems, Tracking & Reporting

• Maintain accurate and complete tracker entries for all assigned actions; update at minimum weekly (no later than Tuesdays by 12pm MT) and in real-time as needed.

• Respond to all phone and email inquiries within 1 business day; acknowledge formal PR assignments within 2 business days.

• Support PRISM PR assignments and queue clearance at minimum three times per week (Monday, Wednesday, Friday).

• Submit monthly Acquisition Reports by the 5th of each month covering prior month accomplishments, current action items, and upcoming goals.

• Contribute to maintenance of the contract inventory tracker and PR workload tracker.

Program & Outreach Support

• Coordinate, lead, or participate in outreach and training events including one-on-one school planning sessions and BIE-wide weekly training activities.

• Contribute to program management reviews and strategic planning discussions.

• Support achievement of PALT, AMR pass rate, Small Business, competition, and Buy Indian goals as established by DOI and IA leadership.

• Sign and comply with Non-Disclosure Agreement (NDA) prior to contract start; safeguard all non-public Government information throughout performance.

MINIMUM QUALIFICATIONS

Education & Certification

• Bachelor's degree or equivalent experience

• FAC-C Level I (or equivalent) desired

• Working knowledge of RFO/FAR; DIAR familiarity preferred

Experience

• Minimum 4 years of relevant federal acquisition experience

• Experience across multiple contract types (simplified, T&M, FFP, IDIQ)

• Experience with FBMS, PRISM, and FPDS-NG preferred

• Experience supporting K-12 or education-focused federal programs is a plus

REQUIRED SKILLS & COMPETENCIES

• Thorough knowledge of the Federal Acquisition Regulation (FAR/RFO) and ability to independently apply regulations to assigned actions.

• Proficiency with federal acquisition systems including FBMS, PRISM, SAM.gov, and FPDS-NG.

• Strong written and verbal communication skills; ability to draft clear, compliant acquisition documents and correspondence.

• Ability to manage a high-volume workload (150+ actions annually) with accuracy and within established PALTs.

• Detail-oriented with strong organizational and time management skills; ability to maintain real-time tracker updates and meet recurring deadlines.

• Ability to work independently in a fully remote environment while maintaining responsiveness and professional engagement with government clients.

• Commitment to supporting BIE's mission to serve American Indian and Alaska Native students and communities.