- Office in Farmingdale
Description
Events Administrator
Farmingdale, NY
Renewal by Andersen, the custom window and door replacement division of Andersen Windows, is seeking a detail-oriented Events Administrator to support our Events & Retail Marketing Operations team.
This position is ideal for someone with experience in event coordination, vendor management, administrative support, and scheduling operations who thrives in a fast-paced environment and enjoys keeping projects organized.
Key Responsibilities
Event Coordination & Vendor Management
- Research and submit vendor applications for trade shows, marketing events, and retail events
- Track application deadlines, approvals, and event confirmations
- Communicate with event organizers, promoters, and vendors regarding requirements and logistics
- Support event planning and event operations for the marketing team
Vendor Compliance & Documentation
- Collect and manage W-9 forms and vendor documentation
- Coordinate Certificates of Insurance (COIs) for events
- Organize vendor agreements, invoices, and event contracts
- Prepare and submit documentation to accounting and finance teams
- Maintain organized digital records and document management systems
Scheduling & Field Marketing Support
- Work with the Scheduling Coordinator to verify event schedules and field marketing assignments
- Cross-check event details, booth logistics, event locations, and site contacts
- Update CRM, workflow, and scheduling systems
- Ensure the field marketing team has accurate event information
Administrative Operations
- Track event budgets, vendor fees, and marketing expenses
- Maintain Excel spreadsheets and event tracking reports
- Support marketing operations and event readiness
Qualifications
- 3–5 years of experience in administrative support, event coordination, marketing operations, or scheduling
- Ability to negotiate pricing, contracts, and service agreements to achieve mutually beneficial outcomes
- Strong Microsoft Excel, data tracking, and document management skills
- Excellent organization, multitasking, and time management skills
- Strong attention to detail and data accuracy
- Ability to manage multiple projects and deadlines
- Excellent communication and cross-department collaboration
Schedule
- 40 hours per week
- 7:30am-4pm, Tuesday-Friday in office, Saturday work from home
Compensation and Benefits:
- $25-30/hourly
- 401k plan with company match
- Health insurance (medical, vision, detail) and supplemental life insurance
- Employee perks discount program
- PTO - vacation, sick, and holiday pay
- Student Loan Repayment Program and Student Tuition Reimbursement
DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.
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Additional Information
SMS terms: Long Island Custom Windows, LLC, also known as RbA of Long Island, offers you the option to engage in SMS text conversations about your job application. By participating, you also understand that message frequency may vary depending on the status of your job application, and that message and data rates may apply. Please consult your carrier for further information on applicable rates and fees. Carriers are not liable for delayed or undelivered messages. Reply STOP to cancel and HELP for help.
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