Facilities Manager at WES Health System

Description

Position Overview: The Facilities Manager is responsible for the safe, reliable, and cost-effective operation and maintenance of all facilities and physical assets. This role ensures a clean, secure, and compliant environment The ideal candidate demonstrates strong leadership, hands-on problem-solving, vendor management, and a proactive approach to facility improvements.

Key Responsibilities:

•       Manage daily facilities operations across all buildings and sites, ensuring uptime and reliability of utilities, HVAC, electrical, plumbing, and life-safety systems.

•       Develop, implement, and oversee preventive maintenance (PM) and predictive maintenance programs; track work orders and service requests using Computerized Maintenance Management System (CMMS).

•       Assist in Leading facilities team (technicians, janitorial, security) and coordinate with contractors and vendors; schedule, supervise, and evaluate performance.

•       Assist in Monitoring and managing facility budgets, including maintenance, repairs, energy consumption, contracts, and procurement.

•        Ensure compliance with all applicable laws, regulations, and standards (e.g., OSHA, local building codes, fire safety, environmental health and safety).

•        Oversee space planning, moves, adds, and changes office layouts, furniture procurement, and asset management.

•       Assist in Administering vendor contracts, negotiate service levels, monitor performance, and manage cost-control initiatives.

•        Enforce security protocols, access control, CCTV, and incident response plans.

•        Coordinate emergency preparedness and business continuity planning; lead drills and ensure proper documentation.

•        Manage energy efficiency and sustainability initiatives (e.g., lighting upgrades, HVAC optimization, waste reduction).

•        Ensure facilities are clean, safe, and well-maintained; liaise with HR for safety training and incident reporting.

•        Maintain accurate records: floor plans, asset registers, maintenance logs, warranties, and compliance documentation.

•        Provide timely reporting to leadership on facility conditions, KPls, budget status, and project progress.

Required Qualifications:

•        Bachelor's degree in facilities management, engineering, construction management, business administration, or related field; or equivalent combination of education and experience.

•        4 years of facilities management, maintenance, or operations experience; experience in [industry, e.g., corporate office, manufacturing, healthcare, data center] preferred.

•        Strong knowledge of building systems (HVAC, electrical, plumbing, roofing, fire/Life Safety) and preventive maintenance principles.

•       Experience with CMMS (e.g., eMaint, FM:Systems, SAP PM, IBM Maximo) and common office software (MS Office, Google Workspace).

•       Budgeting and financial acumen; contract and vendor management experience.

•       Understanding of safety, OSHA regulations, environmental health and safety practices.

•       Excellent leadership, communication, and interpersonal skills; customer-service oriented.

•       Project management experience; ability to manage multiple tasks and priorities with attention to detail.

•        Problem-solving mindset, strong analytical skills, and ability to make data-driven decisions.

Preferred Qualifications:

•        Certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), or OSHA 30/10.

•        Experience with energy management systems and green building standards (LEED knowledge a plus).

•        Experience with construction or renovation project oversight. Key Competencies:

•        Leadership and team development

•        Operational excellence and reliability

•        Vendor and contract management

•        Financial stewardship and cost control

•        Safety, risk management, and compliance

•        Communication and stakeholder management

•        Project management and strategic planning

•        Customer service orientation Work Environment:

•        Typical office and on-site facility environments; may require occasional evenings, weekends, or on-call responsibilities for emergency maintenance.

•        Physical demands include lifting, climbing, and working in and around equipment rooms or mechanical spaces.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability