Receptionist at Estavillo Law Group

Description

Estavillo Law Group (ELG) is a rapidly growing real estate litigation law firm with offices in Oakland and Newport Beach, California. Our team is dedicated to protecting homeowners and businesses across the state through strategic, compassionate, and results-driven legal representation. We handle a broad range of complex real estate and foreclosure litigation matters, from title and encroachment disputes to breach of contract, fraud, and wrongful foreclosure actions.

At ELG, we pride ourselves on combining sophisticated litigation strategy with a supportive, collaborative culture.

About the Role:

We are seeking a professional, organized, and client-focused Receptionist to serve as the front-line representative of our Oakland office, while supporting intake, administrative, and operational functions across the firm.

This support role is ideal for a professional who enjoys working with people while contributing to the smooth daily operation of a law office. The position blends reception, client intake coordination, administrative assistance, and general operational support.

The successful candidate will create a welcoming environment for clients and visitors, support attorneys and staff with administrative needs, assist with client intake processes, and help maintain efficient office operations.

Key Responsibilities

·         Serve as the first point of contact for clients and visitors, maintaining a professional and working reception environment.

·         Answer, screen, and route incoming calls and emails promptly and professionally.

·         Coordinate client intake calls, consultations, and onboarding documentation.

·         Support attorneys and staff with scheduling, correspondence, and administrative tasks.

·         Manage conference room scheduling and maintain orderly reception and client areas.

·         Assist with document management, file organization, and case setup within firm systems.

·         Handle incoming and outgoing mail, deliveries, and office supply coordination.

·         Support general office operations as needed.

·         Support attorneys and staff to ensure efficient workflow and daily office operations.

·         Perform additional duties and responsibilities as required to support firm operations.

Requirements

·         4+ years of experience in a receptionist, administrative, or office support role.

·         Experience in a law firm or professional services environment.

·         Strong communication skills and customer services skills.

·         Excellent organizational and time-management skills.

·         Ability to manage multiple tasks in a fast-paced office environment.

·         High School Diploma or equivalent required.

Benefits

·         Compensation: $24 -$ 27 per hour

·         401(k) with employer matching

·         Health, dental, and vision insurance

·         Onsite amenities, including a gym

·         Paid time off and holidays