This role provides high‑level operational and administrative support to a senior agent, including managing their inbox, coordinating complex scheduling, preparing documents and briefings, tracking tasks and follow‑ups, and supporting business activities such as listings, CRM updates, investor communications, and document organization. The position requires strong communication skills, attention to detail, and the ability to handle confidential information while keeping projects and priorities moving forward.
The base salary range for this role is $31.00 – $40.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
Responsibilities
Own and manage the senior agent's email inbox daily
Sort, triage, prioritize, and respond to emails on behalf of the senior agent
Create and maintain clear inbox systems, folders, rules, and workflows
Ensure no critical emails, deadlines, or follow-ups are missed
Manage complex scheduling across internal team members, investors, lenders, attorneys, and external partners
Proactively resolve conflicts and protect deep work time
Schedule meetings without requiring senior agent's involvement whenever possible
Prepare documents, summaries, and briefing notes
Track tasks, follow-ups, and action items
Coordinate with internal team members to move projects forward
Handle sensitive information with complete confidentiality
Assist with new listings and preparing them to go to market, update CRM, investor communications, and internal systems
Document review and organization
Support travel planning and logistics when required
May perform other duties as assigned.
Qualifications
Prior experience in commercial real estate, finance, private equity, or professional services
Experience supporting entrepreneurs or founders
Familiarity with CRMs, Microsoft Outlook, Microsoft Office suite, and task management tools
Experience working remotely with distributed teams
Proven experience managing an email inbox
Demonstrated ability to act as a gatekeeper and decision filter
Exceptional attention to detail and accuracy
Ability to work fast, prioritize effectively, and stay organized under pressure
Strong written and verbal communication skills
High level of discretion, professionalism, and confidentiality
Self-starter who does not require constant direction
Benefits
Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans:
Health, dental, and vision insurance
Paid time off and paid holidays
401(k) retirement plan with employer matching contributions
Life and disability insurance
Employee Assistance Program (EAP) and wellness resources
Benefits eligibility, coverage, and employer contributions may vary based on position, employment status (full-time or part-time), location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.
Additional Information
Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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