Workplace Experience Manager (f/m/x) - 12-months contract -Maternity leave cover at Shiftmove

Description

At Shiftmove, Workplace Experience plays a critical role in enabling productivity, engagement, and connection across teams and locations. By ensuring functional, welcoming, and well-run workspaces.

As Workplace Experience Manager, you will take ownership of day-to-day execution and ensure continuity across all workplace-related activities. This role sits at the intersection of operations, employee experience, and leadership support, and is highly hands-on, with a strong focus on prioritisation, reliability, and delivery.

You will work closely with employees, leadership, and external partners to ensure smooth office operations, consistent workplace standards, and well-executed employee experience initiatives across locations.

Your Responsibilities

• Own day-to-day workplace operations in Berlin, including vendor coordination (facilities, cleaning, suppliers)
• Coordinate office logistics across DACH locations (including Poland and Zurich), with occasional travel
• Act as the primary point of contact for employees and stakeholders on workspace-related topics
• Plan and deliver employee experience initiatives, including events, onboarding moments, and culture activities
• Ensure offices support hybrid work through functional, welcoming, and well-organised environments
• Provide Executive Assistant support to the management team (calendar management, meeting preparation, follow-ups, action tracking)
• Manage budgets, invoices, travel tools, and operational documentation
• Prioritise requests, track decisions, and ensure reliable execution across recurring and ad-hoc tasks
  

What Success Looks Like (First 6 Months)

• Ensure seamless continuity of the Workplace Experience function, with no operational gaps
• Establish a clear prioritisation and execution rhythm across Workplace Experience and EA tasks
• Improve structure, documentation, and task tracking to support clarity and scalability
• Build strong trust with leadership through reliability, discretion, and disciplined execution
• Reduce reactive work by anticipating needs and planning ahead
  

What You Bring

• Experience in Workplace Experience, Office Management, or Executive Assistant roles
• Strong execution and prioritisation skills in fast-paced environments
• Experience working with external vendors and service providers
• Confidence supporting leadership with discretion and reliability
• A structured, proactive, and solution-oriented mindset
• Comfort working across locations and cultures
• Fluency in English and German

Why should you join us?

• Vacation: 30 days
• Benefits: Urban Sports Club membership, Hrmony subscription, JobRad, or a subsidy for a BVG ticket.
• Health & Wellbeing: 1 mental health day per year and access to the Nilo.health platform.
• Learning & Development: Clear career paths and an annual learning budget, among other opportunities.
• Home Office? No problem! We have a beautiful office in the heart of Berlin where we meet twice a week.
• Workation: Up to 12 weeks of remote work from any country or continent you want!
• Autonomy: We want to hire you for your expertise and knowledge, and we’ll give you the space to do your best work.
• Sustainable Growth: We are profitable, generate more than €90M in ARR, and continue to grow, in a highly sustainable way, backed by a leading private-equity firm focused on technology and software.
• Culture: You’ll join a highly collaborative and high-performing team where you can contribute ideas, challenge others, and be challenged yourself.