People and Culture Coordinator at Shelter House

Description

Title: People & Culture Coordinator
Department: Administration (People and Culture)
Reports To: Director of People and Culture
Employment Type: Full Time, Exempt
Salary Range: $50,000 to $55,000

About Shelter House
Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since then, the organization has grown alongside the community it serves, partnering with government, private funders, and community members to prevent and end homelessness and domestic violence. Today, Shelter House employs over 100 staff members across multiple programs and locations. Our culture is grounded in our core values of Inclusivity, Collaboration, Accountability, Respect, and Empowerment (iCARE).

About the Role
The People and Culture Coordinator is a key member of the People and Culture team who provides recruiting and HR operational support across the organization. This role partners with hiring managers and internal stakeholders to support hiring, onboarding, and employee lifecycle processes, while helping ensure People and Culture operations are organized, accurate, and responsive.

Key Responsibilities

Recruiting and Hiring
• Serve as a primary point of contact for candidates throughout the hiring process
• Post and manage job openings across recruiting platforms and career sites
• Draft, update, and maintain job descriptions in partnership with hiring managers and People and Culture leadership
• Review resumes and applications to identify qualified candidates
• Conduct initial phone screens and coordinate next steps with hiring managers
• Schedule and coordinate interviews across multiple programs and locations
• Support hiring managers with interview logistics, candidate tracking, and follow up
• Prepare and send offer letters and coordinate pre employment steps
• Initiate and track background checks, reference checks, and I 9 documentation
• Maintain accurate and timely candidate records within the HRIS and applicant tracking systems
• Support onboarding from offer acceptance through first day readiness
• Represent Shelter House at two annual job fairs, including preparation, staffing, and candidate follow up

Onboarding, Training, and Employee Lifecycle
• Coordinate and facilitate virtual and in person new hire orientations
• Manage and track new hire training requirements, including required compliance and program specific trainings
• Ensure training completion is documented and reported as needed
• Ensure all onboarding documentation is completed accurately and on time
• Process and track internal employee changes including transfers, promotions, and role updates
• Assist with offboarding processes including documentation, exit meetings, and system access deactivation

HR Operations and Systems
• Maintain employee personnel files in compliance with federal, state, and organizational requirements
• Partner with the People and Culture Partner to verify payroll entries and employee changes for accuracy
• Maintain accurate HR records within the HRIS and generate reports as needed
• Process check requests and administrative items for the People and Culture department

Collaboration and Projects
• Build strong working relationships with staff and leadership across the organization
• Provide responsive and professional People and Culture support to employees and managers
• Support department initiatives, audits, and special projects as assigned

Qualifications
• Three to five years of experience in Human Resources, recruiting, or talent coordination
• Experience supporting full cycle recruiting or high volume hiring
• Experience drafting or updating job descriptions
• Experience coordinating or tracking employee training preferred
• Proficiency with Microsoft 365
• Ability to manage multiple priorities in a fast paced environment
• Strong communication skills with the ability to interact professionally at all levels
• Ability to maintain confidentiality and exercise sound judgment
• Working knowledge of federal and state employment laws

Physical Requirements
• Annual TB test required
• Ability to sit or stand for extended periods
• Ability to lift items weighing 10 to 20 pounds

Benefits

Benefits: 

• Medical, Dental & Vision Insurance 

• 401K contributions with a 4% employer match 

• 13 Paid Holidays, 2 Floating Holidays and the opportunity to take your Birthday Off 

• Two Semi-Annual Team Building Events 

Equal Employment Opportunity: 

Equal Employment Opportunity Policy: Shelter House is committed to providing equal employment opportunity to all employees and applicants. All employment-related decisions will be made and carried out without regard to race, color, religion, national origin, ancestry, citizenship, age (over 40), sex, marital status, pregnancy, sexual orientation, gender identity, veteran status, disability unrelated to the individual's ability to perform his or her job or any other legally protected status. Shelter House will also provide reasonable accommodations to pregnant and qualified employees with disabilities to enable them to perform the essential functions of their job, and to employees with respect to their observance of their religious beliefs, in accordance with applicable law. Any job applicant or employee who would like or needs an accommodation may request an accommodation by contacting the Human Resources department. 

Drug and Alcohol-Free Workplace Policy:  

Drug-Free Workplace: Shelter House is committed to maintaining a drug-free workplace. Employment is contingent upon compliance with our Drug-Free Workplace Policy, which prohibits the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substances or marijuana in the workplace. Additionally, all subcontracts and purchase orders over $10,000 must include provisions ensuring a drug-free workplace.