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Administrative Assistant at Wachter

Wachter · Lowell, United States Of America · On-site

$33,280.00  -  $39,520.00

Microsoft Excel

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Description

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!  
 
Wachter is currently accepting applications in our Lowell, AR office for an Administrative Assistant. Ideal candidates should have the willingness to learn new skills or possess experience in administrative tasks related to the operation of security and monitoring service accounts. This position is Monday-Friday, 7 am-4 pm.
 
We seek self-motivated and reliable candidates who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.  

Essential Duties and Responsibilities:

  • Responsible for maintaining accounts payable information through invoicing functions.
  • Responsible for pulling daily labor reports for 100+ field personal and entering their time into internal software.
  • Responsible for flagging labor discrepancies or issues and work with PMs to resolve.
  • Work with vendors to resolve past due invoices and any discrepancies.
  • Investigates and resolves problems associated with the processing of an invoice.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Tracks unentered invoices by reason (not received, not approved, etc.) 
  • Maintain invoice que to assure deadlines are met.
  • Assists with bi-weekly status reports
  • Review invoices as well as statements for accuracy of allocation. 
  • Record data entry 

    • Desired Qualifications:

  • High energy and enthusiasm to thrive in a fast-paced environment.
  • Strong organizational skills with an eye for detail to manage multiple tasks effectively.
  • Excellent communication skills, both written and verbal.
  • Proficiency in using reporting tools and software for data analysis
  • Ability to adapt quickly to changing priorities and deadlines.
  • Previous experience in project support or a related field is a plus.
    • Apply Now

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