Fleet Coordinator at TRP Infrastructures

Description

Position Summary

The Fleet Coordinator supports the day-to-day administration and coordination of the company’s vehicle and equipment fleet. This role is responsible for maintaining accurate fleet data, coordinating maintenance and compliance activities, and serving as a key user of Tenna fleet management software. The Fleet Coordinator works closely with operations, safety, vendors, and field teams to ensure fleet readiness, data integrity, and operational efficiency.

Requirements

Key Responsibilities

·       Coordinate daily fleet activities including vehicle and equipment assignments, transfers, and status tracking.

·       Maintain accurate and up-to-date fleet records for all vehicles and equipment.

·       Serve as a primary point of contact for fleet-related requests from operations personnel.

·       Maintain and update all fleet assets within Tenna fleet management software.

·       Enter and validate asset data including locations, utilization, maintenance, inspections, and compliance documents.

·       Monitor Tenna dashboards, alerts, and workflows to ensure timely maintenance and renewals.

·       Generate fleet reports supporting utilization, maintenance, compliance, and cost tracking.

·       Track inspections, registrations, permits, and safety documentation.

·       Support fleet audits, reconciliations, and special projects as assigned.

Qualifications

·       2+ years of experience in fleet coordination, asset management, or operations support.

·       Experience using Tenna fleet management software or similar systems (preferred)

·       Strong organizational, data entry, and documentation skills.

·       Proficiency in Microsoft Excel and reporting tools.

Skills & Competencies

·       Strong attention to detail and data accuracy

·       Effective communication and customer service skills

·       Ability to prioritize and manage multiple tasks

·       Comfort working with fleet technology and systems

·       Team-oriented with a service mindset

Benefits

·         Health Insurance

·         Dental Insurance

·         Vision Insurance

·         Life Insurance

·         Short-Term Disability Insurance

·         Long-Term Disability Insurance

·         401k