Senior Executive Assistant at MLabs

Description

Senior Executive Assistant to General Partner - Investment Firm

Compensation: $125K - $150K

Location: New York City, USA (Fully Office-Based Required)

Join a global investment firm specializing in ecosystem growth, working closely with a diverse portfolio of 90+ companies. Our team is composed of technical operators and strategic thinkers dedicated to being the most founder-friendly and helpful source of capital in the market.

We are seeking a high-caliber Senior Executive Assistant (Senior EA) to work closely with our General Partner (GP), ensuring seamless progress and maximum efficiency across his day-to-day investment activities and strategic initiatives. This is a critical, high-touch role that requires exceptional organizational skills and discretion.

As the Senior EA to the General Partner, you will act as a trusted partner, gatekeeper, and organizational backbone, allowing the GP to focus on high-value investment decisions.

• Executive Support & Coordination: Provide full, proactive administrative and strategic support to the General Partner.
• Complex Calendar Management: Own and meticulously manage a dynamic, high-volume calendar, prioritizing engagements, scheduling calls and meetings across multiple time zones, and proactively resolving conflicts to optimize the GP's time.
• Communication & Gatekeeping: Act as the primary professional point of contact and gatekeeper for the GP, screening calls and managing a high-volume inbox and correspondence (internal and external) with confidentiality and discretion.
• Document Preparation: Draft, edit, and format high-level correspondence, presentations, board materials, and investment reports for executive and external audiences.
• Travel Management: Coordinate extensive and complex domestic and international travel logistics, including flights, accommodations, and detailed itineraries.
• Project & Investment Support: Assist with special projects related to investment activity and portfolio support, ensuring follow-up items are tracked and deadlines are met.
• Process Improvement: Continuously assess and refine internal administrative workflows to enhance efficiency and support the firm's strategic objectives.

Requirements

• Experience: Proven, senior-level experience in an Executive Assistant role. Any industry background will be considered, but a strong preference for candidates with an investment, venture capital, or financial services background is highly desired.
• Location/Work Model: Must be based in New York City (NYC) and be able to work fully office-based (or be willing to relocate to NYC for this requirement).
• Organizational Mastery: Exceptional time management, prioritization, and organizational skills; demonstrated ability to manage multiple concurrent projects and frequent, complex schedule changes.
• Communication Excellence: Exceptional written and verbal communication skills, including proven ability to draft professional, high-impact content for executive audiences (emails, presentations, reports).
• Mindset: Highly adaptable, resilient under pressure, and possess a strong problem-solving mindset with a bias for action in ambiguous or rapidly changing situations.
• Discretion: High level of professionalism and the ability to handle sensitive and confidential information with absolute integrity.

Benefits

We offer a competitive compensation and benefits package commensurate with experience and the demanding nature of this role:

• Base Salary ($125K - $150K)
• Equity (Incentive stock options as part of the total compensation package)

Due to the high volume of applications we anticipate, we regret that we are unable to provide individual feedback to all candidates. If you do not hear back from us within 4 weeks of your application, please assume that you have not been successful on this occasion. We genuinely appreciate your interest and wish you the best in your job search.

Commitment to Equality and Accessibility:

At MLabs, we are committed to offer equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job-advert in an accessible format please let us know at the earliest opportunity by emailing [email protected].

MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd’s Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes. You may request the deletion of your data or withdraw your consent at any time by contacting [email protected].