Operations Coordinator at Trivium

Description

Executive Assistant: Run the Life, Achieve the Vision

📍 Oleander Ave, Palm Beach, Florida (On-Site Position)
💼 Full-Time | $65,000–$75,000/year + Performance Bonuses

We are looking for a highly proactive, ultra-organized, and business-savvy Executive Assistant to partner with Savannah Lee and manage both her personal life and professional ventures. You will act as the right-hand operator, ensuring her day-to-day life runs smoothly and strategically, so she can focus on growing her businesses and pursuing ambitious goals.

About Savannah Lee

Savannah is an Ambitious, Visionary Entrepreneur with a growing portfolio that includes a marketing agency, modeling agencies, and plans for a non-profit organization. She runs her life like a high-performing business and needs a strategic operator to manage daily, weekly, and quarterly life and business goals.

The Role

As Savannah’s Executive Assistant, you will manage a complex personal and professional roadmap—from finances, operations, and communications to lifestyle, health, and travel. You are not just an assistant—you are the COO of her life.

Key Responsibilities

Business & Operational Management

• Oversee business entity formation and administrative tasks (LLCs, Trusts, 501(c) non-profit).
• Manage personal and business budgets, bookkeeping, and expense reporting.
• Track progress on goals using project management tools and ensure accountability.
  

Executive Support & Communications

• Manage Savannah’s professional and personal calendar.
• Triage emails and communications with vendors, partners, and stakeholders.
• Coordinate with contractors, collaborators, and industry contacts for projects and events.

Personal & Lifestyle Management

• Oversee personal goals in health, wellness, home, and personal growth.
• Manage health appointments, trainers, nutritionists, and wellness routines.
• Coordinate domestic and international travel, including private arrangements.
• Handle personal errands, household tasks, and wardrobe coordination.

Requirements

What Success Looks Like in a Year

In this role, you will successfully partner with Savannah to execute her full 2026 Yearly Goals Roadmap across all personal and professional areas. You will act as a “2.0 version” of Savannah, anticipating her needs and completing tasks with such efficiency that she can’t imagine life without you, paving the way for a potential long-term partnership. You will also be prepared to travel one to two times per month for business events and trips, handling all logistics and on-site preparations.

Qualifications & Experience

• 3-5+ years of experience in an Executive Assistant, Business Manager, or Operations role, ideally supporting a high-net-worth individual or C-level executive.
• Backgrounds in Business, Accounting/Finance, or Operations are highly preferred.
• Must be proficient with QuickBooks and other task management/email tools.
• Required Languages: English (Fluent). Nice-to-Have: Spanish (for practice).
• Ability to perform light cooking/meal prep focusing on nutrition (macros/micros).

Who We're Looking For

• Highly organized, proactive, and detail-oriented.
• Comfortable managing complex schedules and sensitive information.
• Strong financial literacy and administrative skills.
• Ability to work independently and anticipate needs before being asked.

Benefits

• Salary Range: $60,000 - $75,000 
• Bonus Structure: Up to $5,000 performance-based annual bonus, depending on performance. 
• Work Model: Full-Time, Fully Onsite at the Savannah's residence in Oleander Ave, Palm Beach, Florida.
• Schedule: Standard hours 9 AM - 5 PM EST (must be available and responsive after hours as needed.