Corporate Finance & Accounting Manager at Aethoshotels

Role OverviewThe Corporate Finance & Accounting Manager will oversee the financial operations and accounting processes of five Aethos entities (CH, IT, ES, PT, DE, UK) , ensuring timely, accurate, and standardised reporting. This will also include setup of new entities, bank accounts, payroll and other key items. This role will work closely with third-party mandated accounting firms, internal stakeholders, and the leadership team to maintain high-quality financial systems, streamline processes, and support decision-making.

Key Responsibilities

Oversee bookkeeping, financial records, and statutory accounting for five separate legal entities.

Coordinate with third-party accounting firms to ensure accuracy, compliance, and timely delivery of reports.

Review monthly financial statements, reconciliations, and journal entries.

Develop and enforce standardised accounting policies, processes, and reporting formats across all entities.

Identify operational gaps and implement process improvements for efficiency and accuracy.

Develop and Maintain a strong internal control framework of governance and control.

Oversee and undertake invoice processing, supplier onboarding, approval workflows, and payment cycles. All whilst ensuring all key payments undergo dual control process’s.

Manage customer/hotel billing, including creating and issuing invoices for all relevant entities.

Track receivables, reconcile client accounts, and follow up on outstanding payments.

Maintain accurate revenue recognition practices.

Manage payroll processes, ensuring accurate monthly payroll and compliance with local regulations.

Ensure all accruals are correctly handled including Payroll: Holidays, Bonuses, audit fees, accounting fees, etc..

Oversee treasury and cash flow management, including payment scheduling and bank relationships.

Prepare/Manage all intercompany loans and maintain a clear overview of all loans

Support when necessary fundraising initiatives for Aethos

Prepare timely monthly management accounts, variance analysis, and consolidated summaries for leadership. This is key for individual entities and the group rollup of all entities.

Support budgeting and forecasting cycles.

Rolling 12 month Liquidity planning for all entities.

Maintain accurate and up-to-date financial dashboards or reporting tools.

Manage and oversee statutory financial accounting.

Manage and oversee the Audit process for corporate entities.

Ensure timely completion of audits including necessary Minutes, ESOP, Disclosures and any other required documents.

Maintain records of supplier contracts, ensuring proper financial documentation and alignment with accounting processes.

Support contract negotiation where required.

Support on necessary ad-hoc items relating to Aethos.

Bachelor’s degree in Accounting, Finance, or related field; ACCA/CPA/CIMA preferred.

5+ years of relevant accounting or finance experience, ideally within a multi-entity or group environment.

Experience working with outsourced accounting firms or shared services teams.

Strong technical accounting knowledge and understanding of financial controls.

Advanced Excel proficiency; ERP or accounting software experience preferred.

Excellent organisational, analytical, and communication skills.

Ability to manage multiple entities and deadlines in a dynamic environment.

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