Project Coordinator at City of Baytown, TX

About the Department

Position Duties

• Assists Project Managers by coordinating and assembling construction contracts, specifications and drawings. Creates and maintains project updates, CIP dashboards and CIP schedules, creates and utilizes project management tools to monitor projects, track work progress, submittal reviews, and requests purchase orders, performs audits on construction pay estimates, materials for public engagement, prepares materials for Council action.
• Administrator for Capital Improvement project construction management software, including creating projects, uploading files, training for users, and transfer of files for document retention and software maintenance. Develops internal processes and standard operating procedures, and ensures consistency with software functionality.
• Assists the Project Managers by performing utility coordination tasks for CIP projects, including design/conflicts review, liaison with internal and external entities, utility relocation payments, field coordination and construction coordination.   
• Assists with project issues (design or in field) such as coordination with postal service, solid waste service, real estate representatives, and other agencies for permits requested. Assists in easement acquisitions for CIP projects.
• Provides assistance to the Assistant Director and Project Manager(s) on special projects, involving research, compiling information or data of a specialized nature, analysis, planning, and technical support. Performs all other duties as assigned.

Minimum Qualifications

Required:

• Associate’s Degree from an accredited college or institution in Construction, Engineering, or related field.
• One year experience in a paraprofessional project management role.

• An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

• Two years experience in general engineering project administration.
• Municipal project management experience.
• Construction management experience.
• Experience with project management software.
• Basic ability to read and comprehend plans, details and specifications.

Other Qualifications

Knowledge of project and construction management. Basic ability to read and comprehend construction plans, details and specifications. Ability to read and write legibly. Proficient in the use Microsoft Professional Series Software package. Proficient in oral and written communication. Ability to multitask, establish priorities, work independently, and maintain organization. Work requires attention to detail. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.  

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.