Administrative Assistant Benefits Temporary at Association of Village Council Presidents

Description

Summary Job Goal: In accordance with Federal and State rules, regulations and guidelines governing a number of differing Temporary Assistance for Needy Families (TANF) programs, and under the direction of the Benefits Division Director, work includes initial, intake level data collection and distribution to the Benefit Technicians.

Performance Responsibilities: include the following. Other duties may be assigned.

• Filing, telephone reception, travel planning, and other secretarial and clerical duties in support of the Benefits Division.
• Answering incoming calls; greeting visitors, and assisting visitors with their needs
• Screening, signing in and giving access to visitors/guest at the time of initial contact
• Assist in receiving and entering client data into the computer database as requested.
• Distribute the Benefits applications as requested.
• Perform the full range of assignments related to Benefits for the program through knowledge of all public assistance programs’ rules and regulations, requirements, policies and procedures.
• Maintain inventory for office supplies. Responsible for ordering of office supplies for the Benefits Division.
• May require travel to regional villages and some out of region destinations.
• Makes travel arrangements for the Benefits staff.
• Takes care of all incoming and outgoing mail.
• Maintains all client and administrative duties confidentiality
• Provides coverage or support of the Data Entry clerk on an as needed basis. 

Requirements

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have strong written and verbal skills. Fluency in Yup’ik and English preferred. Ability to type a minimum of 35 wpm. Must have a valid Alaska driver’s license and the ability to qualify under the AVCP auto liability coverage.

EDUCATION and EXPERIENCE: High school diploma or GED is required. One (1) year of experience in general secretarial and clerical work. Familiarity with statewide and regional governments, non-profit, and community organizations and resources is desired.

CERTIFICATES, LICENSES, REGISTRATIONS: none