ADMINISTRATIVE ASSISTANT II - ZONING at Isanti County

INTERNAL AND EXTERNAL JOB POSTING
Position:  Administrative Assistant II
Department:  Zoning Office
Job Type:  Full-time, 40 hours per week
Work Schedule:  Regular work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Work Setting:  On site and requires regular, in-person attendance
FLSA Status:  Non-Exempt
Union:  Teamsters Local 320 Courthouse

Compensation

2025:

• Expected 2025 Hiring Range: $23.25 - $24.78 per hour ($48,360.00 - $51,542.40 annually), depending on qualifications, relevant experience, and internal equity.
• Full Range: $23.25 - $30.01 per hour ($48,360.00 - $62,420.80 annually), with the potential for additional longevity-based pay.

2026:

• Expected 2026 Hiring Range: $24.06 - $25.65 per hour ($50,044.80 - $53,352.00 annually), depending on qualifications, relevant experience, and internal equity.
• Full Range: $24.06 - $31.06 per hour ($50,044.80 - $64,604.80 annually), with the potential for additional longevity-based pay.

Application Requirements
Applicants must fully complete the Work Experience and Education sections of the online application.  A resume is required for all positions.  Incomplete applications may not be considered.

Posting Details

• Posted: Wednesday, November 12, 2025
• Application Deadline:  Wednesday, November 26, 2025, at 4:00 p.m.
• Equal Opportunity: AA/EEO

Application and Selection Process

After the posting closes, Human Resources will review all applications.  If your qualifications align with the requirements, you will be contacted via email with details regarding the next steps in the selection process.  Interviews for this position will be conducted in two stages: phone interviews on Monday, December 1st, and in-person interviews on Friday, December 5th.  Please note:  Emails from Isanti County Human Resources may occasionally be directed to your junk or spam folder. Be sure to check these folders regularly to avoid missing important updates regarding your application.

Benefits

Isanti County offers full-time employees a comprehensive benefits package, including:

• Health, dental, and vision insurance
• Life insurance (basic life for yourself; voluntary optional coverage)
• Flexible Spending Accounts (health and dependent care)
• Short- and long-term disability
• Accident, hospital confinement, cancer, critical illness, and whole life insurance
• Paid Time Off (vacation, sick, personal leave)
• 12 paid holidays annually
• Deferred compensation plans
• Public Employee Retirement Association (PERA) – Employer/Employee Contributions
• Employee Assistance Program (EAP)
• Employee Wellness Program

To view the available insurance and benefit options, click here.

General Definition of Work

Performs work accepting and preparing building permits, providing customer support assistance, scheduling and maintaining calendar, preparing meeting materials, completing mailings to landowners, maintaining physical and electronic files and records, and related work as apparent or assigned. 

Work is performed under the supervision of the Zoning Administrator.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Assists the general public with inquiries by phone, email, and in person; provides information; directs inquiries to the appropriate resource as needed; assists customers on land use and zoning questions.
• Schedules and maintains an appointment calendar for Inspectors and zoning personnel.
• Monitors, maintains, updates, and stores files and permits in a physical and computer filing system for the Department and related Boards and Commissions.   
• Processes and reviews application materials to ensure proper information is submitted; issues licenses, permits, certificates, and receipts.
• Reviews material for building, sewer and wetland permits to make sure the correct information is submitted.
• Maintains and updates e-permitting software.
• Processes and distributes incoming correspondence and mail; responds to routine and non-routine letters.
• Maintains handouts and educational material for the office.
• Monitors supplies inventory and orders supplies as needed.
• Assists with maintaining accurate records of waste hauler licenses, landfill permits, recycling program data, and waste tracking reports.
• Serve as the initial point of contact for public inquiries regarding solid waste services, recycling programs, and disposal options.
• Prepares meeting materials for the Drainage Authority and completes necessary mailing to landowners related to drainage ditch projects.
• Effectively communicates with landowners regarding the process of filling requests for inspections or petitions for repairs/improvements related to county and judicial drainage ditches.
• Assists with scheduling public hearings and other meetings related to the Drainage Authority.
• Assists the Zoning Administrator and Deputy Zoning Administrator as assigned.
• Performs other related duties as assigned.

Minimum Qualifications

• High School diploma or GED and considerable experience providing administrative support, completing and processing forms and files, conducting customer relations, or equivalent combination of education and experience.

Special Qualifications

• One year or more of experience in a public sector/local government office or three years or more of experience in an office setting providing administrative support.
• Proficient in Microsoft Word and Excel.
• Great customer service skills.

Required Knowledge, Skills, and Abilities

• Knowledge of the practices policies and procedures of the County and the department to which assigned.
• Knowledge of English spelling, punctuation, and grammar.
• Ability to operate computer, use word processing, and spreadsheet software.
• Ability to work with Microsoft programs, and ability to monitor, update and perform analysis using County databases/programs.
• Ability to operate a five-line telephone system and other standard office equipment. Maintain supplies inventory.
• Ability to work without close supervision.
• Ability to make moderately complex computations rapidly and accurately.
• Ability to understand and follow moderately complex oral and written instructions.
• Ability to perform effectively under stressful conditions.
• Ability to handle inquiries from public in friendly and courteous manner.
• Ability to make independent decisions concerning the choice of procedures to follow.
• Ability to maintain complex clerical records and prepare reports from such records.
• Ability to understand the drainage law in Minnesota Statute.
• Ability to establish and maintain effective working relationships with co-workers, other County personnel, State departments, clients, and the public.
• Ability to maintain a regular and timely work attendance.

Working Conditions

Physical Requirements and Activity

This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires stooping, kneeling, crouching or crawling, reaching with hands and arms and repetitive motions and occasionally requires standing and walking.

Sensory Requirements

Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.

Sensory Utilization

Work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities.

Environmental Conditions

Work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

The statements in this class description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

SUPPLEMENTAL INFORMATION:

A fully completed Isanti County Online Application and resume must be received by Human Resources by the closing date and time listed on the posting.  Any materials received after the closing date and time will not be considered.

The application will be evaluated in a Training and Experience Assessment worth 100 points.  Veterans Preference will be applied in accordance with Minnesota law.  A top group of qualified applicants will be invited to the interview process.

Final appointment is contingent upon the applicant passing a background investigation including a criminal history search.  Costs of the background will be paid for by Isanti County.

Mission

Working Together to Deliver Quality Services Valued by the

Community, Today and for Generations to Come.