Assistant to the Dean at St Edwards University

Assistant to the Dean

The Bill Munday School of Business

St. Edward's University of Austin, Texas, invites applications for the position of Assistant to the Dean of The Bill Munday School of Business. The Assistant to the Dean provides comprehensive support to the Dean of The Bill Munday School of Business, facilitates internal school budget and operations, and supports faculty, staff, and students in a dynamic and collegial environment.

St. Edward's is characterized by its commitment to the Holy Cross educational mission of educating the hearts and minds of a diverse student body deeply committed to social justice. The Bill Munday School of Business (MSB) is AACSB-accredited and delivers an experiential, values-based education anchored in the Holy Cross traditions of learning and service. MSB prepares students to excel professionally in the dynamic 21st century business environment by integrating entrepreneurial thinking, social enterprise, innovation management, business analytics, and global collaboration into all of its academic and co-curricular programs.

For consideration, candidates should demonstrate the following qualifications:

• Bachelor's degree or higher preferred
• 3+ years of management/executive support experience (e., providing support for leadership positions in complex organizations)
• 2+ years in a higher education environment preferred
• Excellent written and verbal communication skills
• Experience with budget management
• Ability to multi-task managing diverse stakeholders and time-sensitive requests with long-term organizational and administrative processes; demonstrated skill in time and workflow management
• Experience with and/or willingness to learn specialized software and technology platforms, including Concur, Smartsheet, Tableau, Qualtrics, Canvas, Box, Zoom, Banner, and Argos

Essential Responsibilities Include:

• Provide primary Dean's Office coverage, assisting faculty, staff, students, and visitors as needed.
• Maintain the dean's calendar, schedule the dean's meetings, and assist the dean with tracking external engagements.
• Maintain the school and office master calendars.
• Assist the dean with budget oversight; facilitate expense reporting, grant reporting, reimbursements, vendor invoices, requisitions, and faculty research expenditures.
• Assist the dean with data collection and reporting for AACSB surveys.
• Produce course staffing, faculty release time, salary, classroom capacity, grade distribution analyses, and other reports as requested by the dean.
• Manage room reservations, visitor parking permits, and catering orders.
• Coordinate Advisory Board meeting logistics and provide secondary support for other school events in collaboration with other staff.
• Facilitate faculty advising assignments.
• Provide student walk-in registration assistance as needed.
• Support course scheduling, course overload, and waitlist requests in collaboration with Associate Dean, Directors, and Chairs.
• Liaise with the Provost's Office to manage the contract processes for adjunct and full-time faculty.
• Liaise with Institutional Effectiveness to manage course evaluations for all MSB courses.
• Support logistics for new faculty, staff, and student worker searches; assist with onboarding for new hires.
• Manage facilities work orders.
• Maintain up-to-date faculty personnel files and correspondence records.
• Organize review materials for school leadership and governance committees, including annual self-assessments, chair evaluations, course evaluations, grade distributions, professional development plans, and promotion and tenure portfolios.
• Maintain office supply inventory and manage technology orders for faculty and staff.
• Monitor faculty mailboxes and facilitate package and mail delivery to Trustee Hall.
• Maintain up-to-date external and internal stakeholder mailing lists for Dean communications.
• Maintain up-to-date signage for Trustee Hall offices.
• Collaborate with other key staff on critical projects.
• Serve on the Dean's Leadership Council.
• Represent the school internally and externally with professionalism, friendliness, and discretion.
• Other duties as assigned, trained for and qualified to do.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage (HSA Available)

Dental

Vision

Flexible Spending Accounts

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan – (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items. Applicants should submit materials for full consideration; however, the position will remain open until filled. Expected start date is January 5, 2026.

MISSION INTEGRATION STATEMENT:

St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward's honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.

EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 3200 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at https://www.stedwards.edu/faculty-staff/human-resources/operating-principles.

Sponsorship:

We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.