Executive Project Coordinator at RINCON FAMILY SERVICES

Description

Job Title: Executive Project Coordinator

Department: Office of the President & CEO

Reports to: Executive Assistant to the President & CEO

Job Type: Full Time

Job Location: Chicago Land Area 

Salary Range: $40,000-$60,000 Compensation is competitive and commensurate with experience. 

Rincon - Building Spaces, Restoring Communities- Who we are:

What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower individuals and their families. 

Position Description – What the Role Entails:

The Executive Project Coordinator is a core creative, strategic, and communication partner within the Office of the President & CEO. This role advances the executive vision through brand-aligned design, narrative development, strategic communication, and high-impact project coordination.

The coordinator safeguards and expresses the creative voice, image, and narrative identity of the Office, ensuring that every project, message, visual asset, presentation, event, and public-facing communication reflects:

• the CEO’s direction,
• institutional priorities,
• aesthetic coherence,
• and the unified executive brand across all agencies.

Working closely with the President & CEO, the Executive Assistant, MARCOM Department this role translates complex concepts into compelling storytelling, powerful visuals, polished messaging, and mission-driven philanthropic communication. The coordinator leads multi-departmental projects requiring precision, clarity, discretion, and executive-level execution.

This role plays a central part in strengthening philanthropic investment, elevating donor engagement, building narrative impact, and supporting marquee initiatives championed by the President & CEO.

Company Culture - Do Our Values Speak to You?

At Rincon, our commitment to mutual respect, inclusivity, and diversity is woven into the structure of all that we do. We value: 

• Dedication- Embodying effective and transparent leadership and quality client care. 
• Education – Preventative programming and clinical services based on industry standards, competence and outreach.
• Accountability – Consistent service delivery, measurable success, and sensible financial management.
• Advocacy – Empowerment, reduction of treatment stigma, and relationship building with partners.
• Compassion – Embracing culturally diverse communities and equality through sensitivity to individual needs.

With these values in mind, we promote a culture that fosters professional development and agency success. Many of our employees span an extended tenure, and we pride ourselves on developing dedicated and supported team members.

Areas of Accountability - What you will be doing:

Strategic Communication & Executive Narrative

• Craft and refine executive messaging, speeches, statements, visual concepts, and narrative frameworks.
• Translate CEO-driven ideas into polished storytelling, impactful presentations, and high-quality communication products.
• Produce communication materials for philanthropic initiatives, donor cultivation, and strategic partnerships.
• Protect the integrity, tone, rhythm, and emotional resonance of the CEO’s voice across all platforms.

Brand Stewardship & Creative Direction

• Ensure all creative outputs honor and preserve the CEO’s image, design standards, and artistic vision.
• Lead executive branding, visual identity, narrative style, and digital symmetry across agencies.
• Produce branded materials, executive presentations, event visuals, and mission-aligned design packages.
• Maintain the Executive creative archive (photos, speeches, messages, assets, historical documentation).

Digital Presence & Storytelling

• Manage the CEO’s social media, digital messaging, visual storytelling, and curated public presence.
• Capture photography and videography at executive events, community engagements, and interagency activities.
• Oversee digital content planning, posting schedules, and analytics for executive communication channels.
• Elevate visibility through timely, meaningful storytelling that reflects executive priorities.

Philanthropic Communication & Donor Impact

• Support the creation of donor-focused messaging, recognition language, and investment-aligned campaigns.
• Assist in crafting compelling stories of impact for philanthropic partners and fundraising initiatives.
• Partner with the Fundraising Manager and Development staff on digital assets, donor materials, and event-related communication.

Executive Project Coordination

• Lead multi-departmental projects requiring coordinated timelines, brand alignment, and executive-level precision.
• Support marquee events, CEO-led initiatives, board-related presentations, and mission-driven campaigns.
• Manage annual event calendars, signature moments, and approved digital posts.
• Collaborate with MARCOM to ensure strategic consistency across agencies.

Success Indicators

• Clear, consistent brand alignment and executive voice across all agencies.
• Increased digital engagement, narrative strength, and philanthropic visibility.
• High-quality, timely, and impactful communication products.
• Strengthened donor storytelling and enhanced executive presence.
• Seamless execution of multi-departmental initiatives with polished results.

Professionalism & Confidentiality

• Maintains absolute discretion with executive information and communication.
• Operates with executive presence, maturity, and emotional intelligence.
• Represents the Office of the President & CEO with diplomacy, tact, and strategic awareness.
• All other duties as assigned 

Rincon Rewards & Benefits- How we value you:

• Health insurance 
• Dental & Vision insurance
• Life insurance 
• Short- and Long-Term Disability Insurance 
• 401K Retirement Plan with possible organizational match
• Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover allowable. 
• Employee Assistance Program 
• Professional Development Opportunities 
• Employment may qualify for the Public Service Loan Forgiveness Program (PSLF)
• Certain employees may qualify for City of Chicago commuter transit benefits

Rincon’s Work Environment – What to expect:

• Main office is located at 3710 N. Kedzie Avenue, Chicago, Illinois. 
• The position is designed for an independent professional whose work hours are based on project and organizational needs.
• The position may operate from various locations depending on organizational needs. 

Schedule:

• Schedule:
• Variable, 8hr day, with 1hr lunch 
• Monday to Friday, some evenings/weekends

Language:

• Bilingual Spanish/English and Bicultural applicants strongly preferred

RINCON FAMILY SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER

Requirements

The Knowledge and Expertise that Matters Most - What you bring to the Role:

• High attention to detail
• Creative and solutions-focused
• Brand and mission awareness
• Strong writing & design capabilities
• Confidentiality and emotional intelligence
• Adaptability and time management
• Professional presence

Position Qualifications – What is required to Perform the Role:

• Associate’s degree required; Bachelor’s in Communications, Marketing, Graphic Design, Public Relations, or related field preferred.
• 2–4 years of relevant experience in branding, communications, digital media, or executive support.
• Demonstrated skill in writing, design, social media strategy, and narrative production.
• Proficiency in Canva, Adobe Creative Suite, or similar design platforms.
• Photography/Videography experience required.
• Bilingual (English/Spanish) preferred.
• Ability to manage multiple deadlines, travel, and operate calmly under pressure (drive must have a car, travel international.