Senior Scheduling Coordinator - Digestive Health Institute at Orlando Health

Senior Scheduling Coordinator - Digestive Health Institute - Downtown

ORLANDO HEALTH DIGESTIVE HEALTH INSTITUTE Orlando Health Digestive Health Institute is an international destination for care, offering comprehensive and coordinated services to evaluate, diagnose and treat a wide range of conditions affecting the digestive tract and gastrointestinal organs. The institute has distinguished itself worldwide in offering many diagnostic and treatment options, including artificial intelligence (AI) capabilities that improve diagnosis, treatment and outcomes. The institute brings internationally recognized digestive disease care to a new state-of-the-art facility in downtown Orlando as well as several satellite sites conveniently located within the Orlando Health system. Orlando Health Digestive Health Institute is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts and beyond. Collectively, our 27,000+ team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you.

Position Summary
The Senior Scheduling Coordinator will communicate regularly with physicians, patients, ancillary and surgical areas to include: scheduling, rescheduling, and cancellation of single/multiple tests and procedures.

Located: 1305 Kuhl Ave.  

Work schedule: Monday - Friday, 8:00 - 4:30 

Essential Functions

• Responsible for maintenance of appropriate departmental schedules.
  
• May provide feedback to manager for human resources functions such as hiring, coaching, and counseling.
  
• Efficiently and accurately gathers and inputs patient demographic information, insurance verification/authorization and schedules.
  
• Accurately communicates prep information, arrival time and arrival location to patient.
  
• Inputs and distributes charge management process on a daily basis schedules and cancels multiple diagnostic and interventional procedures.
  
• Understands the importance Orlando Health places on providing exemplary customer service with a Patient First Philosophy.
  
• Consistently reviews the schedules daily and communicates all changes to appropriate staff.
  
• Knowledge of computer applications, multi-line telephone system, printers, copy fax machines, which may include required data entry.
  
• Acts as a liaison to the clinical and business staff to ensure effective and efficient patient management.
  
• Assist in training or mentoring of all team members.
  
• Provide accurate information of department/procedure specific scheduling criteria to expedite patient preparation, arrival locationand time.
  
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
  
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Monitors workload each day and prioritizing based on department.
  
• Accurately uses medical terminology, multi-line phones, and word processing/spreadsheet applications.
  
• Regularly communicates with Patient Access and clinical departments regarding registration and scheduling issues.
  
• Takes a proactive role in problem resolution.

Education/Training

• High school diploma and medical terminology and/or basic anatomy training required.
  
• Associate’s degree in Business, information systems, clinical field or related may be substituted for up to two (2) years of experience.

Licensure/Certification
None.

Experience

• Three (3) years of experience in clinical registration and scheduling.
  
• Associated degree in Business, information systems clinical field or related may be substitute for two years of experience.