Conference & Event Coordinator at SBS CYBERSECURITY LLC

Your Mission

The Event Coordinator will play a key role in supporting SBS CyberSecurity’s event strategy by centralizing the selection, coordination, planning, and execution of the company’s participation in tradeshows, conferences, and other external events. This position resides within the marketing department and collaborates closely with various teams to ensure brand consistency, operational efficiency, and enhanced internal collaboration.

What You’ll Do

Pre-Event Planning and Coordination

• Collaborate with the sales team to identify target events and define objectives for each tradeshow or conference.
• Manage event registration, deadlines, and compliance with event organizer requirements.
• Coordinate logistics including promotional materials and product displays.
• Serve as the primary liaison between the sales team and event organizers.
• Ensure sales team members are equipped with necessary materials, demos, and talking points.
• Serve as the central point of contact for all internal event inquiries, ensuring streamlined communication and alignment across departments.
• Develop and implement booth setup and teardown standards, ensuring brand standards are maintained.
• Assist in troubleshooting onsite issues and adapt plans as needed.
• Travel to larger events to support booth management, as needed.

Post-Event Follow-Up

• Collect and organize leads generated at the event for the sales team.
• Assist in coordinating post-event communications, including thank-you emails, follow-up meetings, and drip campaigns.
• Develop and analyze post-event reports and gather feedback to inform future participation strategies.

Continuous Improvement

• Maintain a centralized calendar of events and deadlines, tracking participation, costs, and ROI metrics.
• Build and maintain a proactive event operations framework to reduce redundancy, last-minute stress, and reactive spending.
• Use data-driven insights to make future event decisions more strategic and measurable.

What You Bring

• Bachelor’s degree in Marketing, Communications, Hospitality, Public Relations, Business, or a related field is preferred. Equivalent experience and/or a recognized certification will also be considered.
• Required 3+ years of experience in event coordination, preferably in a B2B environment.
• Strong interpersonal communication skills, problem solving, and resource utilization skills, a must.
• Demonstrated experience in logistics management, cost controls and project implementation.
• Experience with CRM systems, event management software, Microsoft Suite, and analytics tools.
• Ability to work effectively in cross-functional teams and manage multiple projects in a fast-paced environment.

Bonus points if you:

• Familiarity with AI writing tools and platforms.
• Experience in a technical or cybersecurity-related field.

Who Thrives Here

The ideal SBS Job Title is: Conference & Event Coordinator

• Organization: The ability to manage multiple tasks, timelines, and details simultaneously.
• Communication: Clear and effective communication with team members, vendors, clients, and attendees is essential.
• Attention to Detail: Ensuring every aspect of an event is meticulously planned and executed, from booth setup to attendee experience.
• Problem-Solving: The ability to quickly identify issues and develop creative solutions, especially when unexpected challenges arise during planning or onsite.
• Adaptability: Flexibility to adjust plans and strategies as circumstances change.
• Teamwork and Collaboration: Working effectively with cross-functional teams to achieve shared goals.
• Creativity: Bringing fresh ideas to event themes, layouts, and engagement strategies.
• Initiative: Proactively identifying opportunities for improvement and taking action without waiting for direction.

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed above are representative of the knowledge, skill, and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

Supervisory Responsibility

This position has no supervisory responsibilities.  

Additional Details

This is a full-time position. This role would require occasional travel. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend work may be required as job duties demand. On rare occasions, this position may require some after-work hours due to workload or tight deadline.

Working Conditions

Primarily remote-based with some travel required. The role involves working with management, various business units, and clients to protect data and information from cyber-attacks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is occasionally required to use hands to finger, handle or feel and reach with hands and arms.  The employee frequently is required to sit, use keyboard and mouse (or alternative input device), use telephone, and drive.  Employee will frequently lift 0-10 lbs and occasionally lift, up to 50 lbs.

Travel

This position requires up to 25% travel. Valid driver’s license required. Must also qualify for SBS insurance coverage.

Other Duties 

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Accordingly, the employee will be expected to perform other duties as assigned. This job description is subject to change at any time. 

We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. 

PAY TRANSPARENCY NONDISCRIMINATION PROVISION We will not discharge or, in any other manner, discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty of the contractor to furnish information.

SBS CyberSecurity, LLC is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or status of protected veteran.

For this remote, work from home position, you must currently reside, or willing to relocate to, one of the following states prior to first day of employment: AR, AZ, CO, FL, IA, ID, IL, KS, KY, LA, MD, MI, MN, MO, MS, NC, ND, NE, NJ, NM, NY, OH, OK, OR, SC, SD, TN, TX, UT, VA, WI.

EEO/AA/M/F/Veteran/Disabled