Health System Specialist - Executive Assistant at Department of Veterans Affairs

Not Required

Duties

The incumbent serves as a major advisor and Executive Assistant to Deputy Director, Patient Care Services (DDPCS) /Chief Nursing Executive at VAPORHCS. In partnership with Division Leaders, the incumbent is responsible for the overall daily operation and long term management of the DDPC's Strategic Business Unit (SBU) that includes Chaplain Service, Inpatient and Emergency Department, Imaging Services, Nursing Professional Services, Organizational Development, Pathology & Laboratory Services, Pharmacy Service, Sterile Processing, and Whole Health Service, which equates to approximately 1,100 FTE. The incumbent is a peer to Division Leaders, collaborating and working as a member of a cohesive team to collectively assist Executive Leadership in all aspects of efficient and effective business operations. Major duties include but are not limited to: Interpreting administrative policies, developing and implementing local policies, defining administrative requirements and/or providing advice to top facility and VISN management on related issues in a health care system. Providing advice and guidance for a wide spectrum of managerial areas regarding administration in a health care system. Participating in various constituent meetings to promote understanding of the healthcare delivery system's mission and/or to create an atmosphere conducive to quality patient care. Developing and coordinating internal review systems to assure clinical/administrative activities are in compliance with agency, accrediting and/or regulatory requirements in a health care system. Serving as an advisor to the agency on all administrative management matters associated with programs and operation. Independently identifies and collects necessary data, including legislative and program data Interviews with senior management program officials, veterans, employees, and supervisors Facilitating short and long-range planning efforts Reviewing and interpreting health care data and metrics Work Schedule: Full Time, Monday - Friday, 7:30am - 4:00pm or 8:00a.m. - 4:30pm (PST) Position Description Title/PD#: Health System Specialist - Executive Assistant/PD213230 Physical Requirements: No special physical demands are involved except the ability to work under pressure, tight time deadlines, and rapidly changing priorities. The work requires walking throughout the VAPORHCS. The incumbent may work irregular hours. Travel may be required.

Requirements

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary/trial period A complete application package; Resume, Transcripts, etc. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 11/21/2025. Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist - Executive Assistant. Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. At this level, applicants would have obtained this experience working within a health care setting, working directly with healthcare professionals and organizational leadership to solve problems in support of the delivery of patient care and program/operational functions; experience running and supervising an administrative component of a health care system customizing in compliance, improvement programs, and operations; experience analyzing data and applying management principles and analytic technique which result in substantive recommendations for supporting or changing program operations, methodologies, or missions; and planning and accomplishing health care system special projects and performing staff support work in short and long-range planning efforts. Preferred Experience: Minimum of five years of experience in hospital administration and operations, leadership and (or) management. Minimum of five years of experience working closely with facility service managers, problem solving, and building coalitions. Managing executive level budgeting processes that resource the organization. MS Office suite products to include data entry and analysis and reports. Master's Degree in Hospital Administration, Public Health Administration, or related fields such as business or public administration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution for the GS-12 level.

Other Information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.