Senior AP Specialist at Malcolm Drilling

The Accounts Payable Specialist will be responsible for processing vendor invoices, ensuring accurate coding, maintaining vendor records, and assisting with month-end close. This role requires prior experience with 2-way and 3-way matching to ensure proper invoice validation against purchase orders and receiving documentation.

Key Responsibilities

• Process a high volume of vendor invoices, ensuring accuracy and timely payment.
• Perform 2-way and 3-way matching of invoices, purchase orders, and receipts.
• Verify invoice approvals and proper coding to general ledger accounts.
• Reconcile vendor statements and resolve discrepancies.
• Assist in preparing weekly check runs, ACH, and wire payments.
• Maintain accurate and organized accounts payable files.
• Communicate with vendors and internal staff regarding payment inquiries.
• Support the finance team with month-end closing tasks as needed.
• Assist with other accounting or administrative duties as assigned.

Qualifications

• 2+ years of accounts payable or related accounting experience, preferably in a professional services or engineering/construction environment.
• Hands-on experience with 2-way and 3-way invoice matching.
• Strong knowledge of AP processes and best practices.
• Proficiency with accounting software and MS Excel.
• High attention to detail and accuracy in data entry.
• Strong organizational and time-management skills to meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to work independently as well as collaboratively in a team environment.