Senior Accounts Payable Specialist at Aspire Allergy & Sinus
Aspire Allergy & Sinus · Austin, United States Of America · Onsite
- Professional
- Office in Austin
The Accounts Payable Senior Specialist will be a key contributor to our growing accounting team, responsible for managing full-cycle accounts payable across multiple entities and locations. This role is ideal for someone who thrives in a fast-paced, high-volume environment and is eager to leverage technology to streamline processes.
We’re seeking a candidate with a growth mindset—someone who not only ensures accuracy and efficiency in day-to-day AP operations but also looks for ways to improve and innovate. As we continue to expand our use of AP automation, this role will play an active part in exploring, implementing, and optimizing new systems and workflows.
The ideal candidate is detail-oriented, proactive, and excited by the opportunity to contribute to process improvements that enhance scalability and operational excellence across our organization.
Schedule
This is a full-time, on-site position based in our Central Austin office. Standard work hours are Monday–Thursday, 8:00 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 12:00 p.m. (40-hour work week).
Schedule
This is a full-time, on-site position based in our Central Austin office. Standard work hours are Monday–Thursday, 8:00 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 12:00 p.m. (40-hour work week).
Key Responsibilities
- Manage the end-to-end accounts payable process across multiple entities and locations.
- Accurately enter and track invoices and vendor credits into the accounting system.
- When implemented, process, verify, and reconcile vendor invoices using an automated accounts payable system.
- Receive invoices via email, mail, and vendor portal.
- Maintain the accounts payable email inbox.
- Reconcile vendor statements and address any discrepancies or missing invoices.
- Assist with month-end and year-end closing activities including accruals, account reconciliations, and audit support.
- Route invoices for approval as appropriate, manually or through the AP system.
- Perform regular reviews of the AP aging report to ensure timely payments and resolve outstanding issues.
- Process EFT payments and manual checks and complete the associated positive pay process.
- Calculate and record all sales tax due on appropriate invoices.
- Draft and file any necessary sales and use tax and 1099 filings.
- Maintain lease documentation, schedules, and location listing and update lease payments as necessary.
- Coordinate with internal departments and external vendors to resolve discrepancies and answer inquiries.
- Assist with necessary reports and information for audits internal reporting.
- Support implementation, optimization, and maintenance of AP automation workflows and system enhancements.
- Retrieve department mail.
- Other projects and duties as assigned.
Qualifications and Skills:
- 3+ years of high-volume accounts payable experience.
- High School Diploma/GED or equivalent.
- Excellent attention to detail, organizational, and time management skills.
- Effective corporate communications skills.
- Experience in a fast-paced, high-growth environment.
- Willingness to work with planned AP automation system.
Preferred:
- Associate’s or bachelor’s degree in accounting, finance, or a related field.
- Experience with ERP integration of AP automation tools.
- Knowledge of 1099 processing and sales/use tax rules.
Job Benefits
- Medical, Dental and Vision Insurance
- Generous Paid Time Off and Paid Holidays
- 401(k) + Generous Employer Match
- Life Insurance
... AND MORE!
