Fiscal Specialist (0097290T) at University of Hawaii, HI

About the Department

Title: Fiscal Specialist

Position Number: 0097290T

Hiring Unit: College of Education / Center on Disability Studies

Location: Manoa Campus

Date Posted: November 3, 2025

Closing Date: December 1, 2025

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Temporary/Permanent: Temporary

Other Conditions: To begin approximately December 2025 or soon thereafter. Renewal contingent upon availability of funds, program needs, and satisfactory performance.

Duties and Responsibilities

• * Serve as Fiscal Specialist for The Center on Disability Studies (CDS), assisting its Administrative Officer (AO) and principal investigators (PI) regarding funding agency and university regulations and policies as well as their application to specific problems and situations.
• * In conjunction with the AO, guide PIs in the grant application process; including, but not limited to, developing budgets and budget narratives, and ensuring proposal applications are adhering to the sponsors' rules and regulations.
• * Participate in the formulation of CDS operational plans, including analyzing and recommending staffing needs.
• Review and follow-up on improprieties; prepare reports and documents as required by the funding agencies; maintain cost sharing and effort certification reports.
• * Conduct financial analyses on assigned extramural projects; including reconciliation and expenditure projections.
• Implement policies and procedures for recording and reporting grant operations and financial transactions.
• Review university-generated reports for accuracy. Compile, analyze, develop and provide financial information and other activity reports to system administrators, auditors and funding agencies as required.
• * In conjunction with the AO and HR Specialist, create and implement a system to track employees¿ appointment periods. Inform PIs of upcoming appointment end dates and/or initiate the necessary personnel actions such as extensions or account redistributions.
• Keep abreast of changes to policies and procedures. Conduct training sessions for fiscal and administrative staff as needed.
• Supervise and coordinate the workload for undergraduate student assistants;
• Serve as backup EEO reviewer for all of CDS BOR-appointed positions.
• * Review and approve all fiscal documents up to $15,000.00, ensuring compliance with university, state and grant agency guidelines. Assist in the preparation of fiscal documents such as subawards and agreements for services that exceed this signing/approving authority.
• Conduct the Annual Inventory Verification for all CDS equipment purchased on UH and RCUH funds.
• Other duties as assigned.

* Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Education, Business Administration, Accounting or related field and 4 year(s) of progressively responsible professional experience with responsibilities for accounting, business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the administration of sponsored contracts and grants as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with the administration of sponsored contracts and grants.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Experience formulating budgets for competitive grant proposals.
10. Ability to analyze financial statements, discern trends, and apply analytical techniques.
11. Functional knowledge of HR principles and practices. 
12. Demonstrated ability to maintain confidentiality. 

Desirable Qualifications

1. Experience with Kuali Financial System and Jasper. 
2. Experience with RCUH Financial and HR systems.
3. Experience with myGrant.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned. 

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment. 

Inquiries: Aaron Fujioka; [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/