Practice Manager at Beaches Clinic

PRACTICE MANAGER

JOB DESCRIPTION

Division:                    Beaches  Clinic

FLSA Status:                           Exempt

Reports To:                             Executive Director and Managing Physicians

Supervises:                              All staff within the assigned practice.  

Travel Required:                    Negligible

Job Purpose:                           Responsible for the administration and daily operations of the clinic.   Provide leadership and operational direction to the core functions of the practice.

Essential Duties and Responsibilities

• Manage daily operations to ensure clinic runs smoothly and efficiently.  
• Provide leadership to physicians and staff in streamlining operations to ensure quality patient care and maximize patient satisfaction.
• Oversee staff schedules, workflow and productivity.  Oversee all personnel recruiting, training, scheduling, staff meetings, evaluations, administration of disciplinary actions and performance improvement plans. 
• Maintain physician/staff/patient relationships conducive to a positive environment. Maintain and encourage efficient and effective communication with all team members.   
• Ensure staff adheres to Corporate Compliance Programs, HIPAA regulations and all other regulatory standards i.e. annual employee health requirements, mandatory trainings, certifications, credentialing and licensing.
• Ensure office space, equipment and supplies are provided and maintained appropriately for medical staff, support staff and patient care.
• Work with vendors, hospital system and the corporate office to ensure alignment with strategic operations and systems continuity.   
• Participate in professional development opportunities to keep current with health care trends and practices.
• Prepare reports and manage assigned projects as necessary.

Position Requirements

• Minimum 3-5 years of progressive management experience in healthcare or physician practice.
• Knowledge of health administration practices and procedures.
• Ability to multitask, organize and prioritize functions of a fast paced unit/practice. 
• Effective analytical, evaluation and planning skills.
• Excellent communication, interpersonal and leadership skills; while maintaining professionalism, tact and discretion.
• Prior experience with EMR / practice management system software.
• Bachelor’s degree with a focus in Health Care Administration or related field strongly preferred.

Working Conditions/Physical Demands

Requires sitting and standing associated with an office environment.  Performs complex, occasionally challenging varied tasks requiring independent knowledge and exercise of independent judgment.