Event and Trade Show Coordinator at NEOGOV, CA

About the Department

Please note that this is a hybrid position, requiring you to work onsite at our Draper, Utah office 2–3 days per week.

NEOGOV is a fast-growing SaaS leader in the Public Sector with a mission to serve the people who serve the people. Our clients use our software to manage their employee lifecycle from hire to retire by streamlining processes in our centralized platform.  We are passionate about technology, focused on customer success, and have an entrepreneurial environment where innovation is encouraged and rewarded. 

NEOGOV is one of the top 50 fastest growing private software companies in the U.S. — Sound like a company you'd like to join? We are looking for top talent to make significant contributions to our products, technology, and customers.

Why This Role Matters

Position Duties

• Manage and execute field marketing events such as tradeshows and VIP events.

• Collaborate with Marketing and Sales departments to define event goals

• Provide on-site support during events as needed

• Evaluate event success for future improvements.

• Utilize event management software to streamline processes.

• Assist in planning and execution of other events as needed.

• Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations and issues resolution

• Establishing and maintaining relationships with vendors and venues

• Planning for potential scenarios that could impact the integrity of the event

• Create and manage budgets for the trade show, including expenses for venue rental, marketing, booth construction, equipment rental, staffing, and other associated costs

• work to ensure the event stays within budget constraints

• Execute marketing and promotional strategies to drive booth traffic

• oversee logistics such as booth setup, equipment rentals, transportation, and accommodation for exhibitors and attendees

Minimum Qualifications

• Understanding of the principles of event planning, including logistics, budgeting, marketing, and execution

• Knowledge of the trade show industry, including trends, best practices, and key players

• Familiarity with exhibit design concepts, including booth layouts, signage, and visual appeal

• Knowledge of marketing strategies for trade shows, including online promotion, social media marketing, and traditional marketing methods

• Excellent organization, communication, and time management skills

• Strong attention to detail 

• Problem-solving skills to address unexpected challenges that may arise during events

• Experience working with colleagues in graphic design, sales, marketing, and communications

What You Have

• 3-5 years of event planning experience, with focus on trade shows

• Bachelor’s degree or equivalent: Hospitality or Marketing focus preferred

• Non Trade show/Corporate events is a plus

• Experience with Cvent, Salesforce, Asana

• Experience in the Public Sector or experience with Revenue driving events (brand awareness, lead generating events)- a nice to have! 

Other Qualifications

• Competitive Wages

• Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees effective Day 1

• Generous PTO to support work-life balance

• 401K Matching

• 12-week Paid Parental Leave

• Autonomy to grow and find your career path with supportive leadership

• Company provided lunches and a kitchen fully stocked with snacks and drinks in the Draper office.

• Inclusive and diverse work environment