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Temporary Executive Assistant to the Superintendent and Board of Directors - Glendale School District at Douglas Education Service District

Douglas Education Service District · Glendale, United States Of America · Onsite

2025-11-08 13:00:00.0

$47,883.00 - $47,883.00

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Temporary Executive Assistant to the Superintendent and Board of Directors - Glendale School District

JobID: 3436

Position Type:
Confidential

Date Posted:
11/5/2025

Location:
Glendale, OR

Closing Date:
11/13/2025

Additional Information: Show/Hide
Temporary Executive Assistant to the Superintendent and Board of Directors - Glendale School District

Glendale School District is accepting applications for a Temporary Executive Assistant to the Superintendent and Board of Directors to begin immediately. This position will end June 30^th, 2027.

PURPOSE:
To serve as a confidential secretary to the superintendent and school board and provide secretarial and administrative support to ensure efficient office operations that will ensure effective and timely service to the superintendent, school board of directors, and to the district. In addition, perform accounts payable duties for the district to produce accurate and timely processing of purchasing activity and responsible for the Food Services Program.

EMPLOYMENT DETAILS:

Competitive salary: $47,883 for a full year of 225 days. Salary will be prorated based on the remaining days left in the school year.
Position is approximately (2) 4-day work weeks and (2) 5-day work weeks per month.
District picks up 6% PERS
Excellent benefit package

TO APPLY: Begin the application process by clicking the “Apply” button in the upper right of this announcement. (If you are not viewing this via Applicant Tracking (Applitrack), click HERE.

APPLICATION DEADLINE: 11/13/2025 at 3:00 p.m.

DUTIES: This not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Full job description is attached.

Serve as the primary contact person and liaison between the superintendent and district/building personnel, parents, students, and the general public.
Serve as secretary to superintendent, screen incoming calls, mail, and visitors, received by the superintendent and provide information regarding district policies/procedures or refer to appropriate staff member.
Make arrangements for and handle the scheduling of meetings involving the superintendent, keep the superintendent’s calendar and the school board’s calendar.
Compose correspondence, memos, documents, reports, agendas, and minutes not requiring personal responses by the superintendent.
Provides updated information to superintendent on school board policy revisions.
Prepares policies for school board review and adoption and maintains current adopted policies and administrative regulations on the district website.
Update and maintain district, superintendent and school board portions of district website as well as general website management.
Process and maintain applications for non-resident students and out-of-attendance area requests.
Serve as secretary to school board, committees and councils as assigned; prepare agendas and supporting materials, advise news media, prepare minutes and exhibits for district archives, prepare and distribute final minutes and reports and conduct follow-up assignments as necessary.
Provide the school board and superintendent with reports, documents, summaries and recommendations upon request.
Ensure by reporting documentation that the Food Service Department complies with all USDA, state and local regulations and laws.
Process purchase orders and requisitions assuring proper approvals, code and record the purchase of supplies as required.
Credit card management and processing for all departments.
Assist in budget preparations, monitor departmental budget, prepare statistical reports and schedules, and notify appropriate personnel of any budget-related problems.
Coordinate special projects as directed. (i.e., Annual Awards Banquet, August Inservice, Community Forum)
Maintain information from various organizations, (i.e., the State Department of Education, Oregon School Board Association, Confederation of School Administrators, the legislature,) and data on district operations.
Maintain current knowledge and brief superintendent of legislation, policies, Oregon Revised Statutes and Oregon Administrative Rules as required.
Maintains a circulation system for checking materials in and out, monitoring overdue materials and keeping circulation records.
Perform such other tasks deemed to be appropriate to the board or administration.

QUALIFICATIONS

High school diploma or equivalent
Two (2) years of vocational training or college preferred and three (3) years of progressively responsible secretarial experience preferably in a school setting.
Demonstrate proficiency with computerized accounting programs, word processing, spreadsheets and database applications.
Possess a working knowledge of bookkeeping practices and procedures.
Ability to maintain the confidentiality of sensitive and confidential information related to personnel issues, grievances and arbitrations, collective bargaining and legal matters affecting the district.

POSITION SUPERVISOR: Bridget McMillen

Background Check Conducted
EQUAL OPPORTUNITY EMPLOYER/DRUG FREE WORKPLACE
Glendale SD policy provides veterans and disable veterans with preference as required by law.

Attachment(s):

EXECUTIVE ADMIN ASSISTANT 2024.docx

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Temporary Executive Assistant to the Superintendent and Board of Directors - Glendale School District at Douglas Education Service District

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Temporary Executive Assistant to the Superintendent and Board of Directors - Glendale School District at Douglas Education Service District

Additional benefits

Other home office and work from home jobs

Universal Banker I

Community Operations Specialist

Registration Scheduler Carefree Primary Care

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