Office Manager at Slalom Shop

About the Role:

The Office Manager at Slalom Shop in Lewisville, TSS, plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing accounts payable, and maintaining accurate bookkeeping records. The Office Manager will coordinate appointment scheduling and manage records to support organizational needs and compliance. By streamlining office processes and supporting staff, this role contributes directly to enhancing overall productivity and workplace organization. Ultimately, the Office Manager serves as the backbone of the office, facilitating communication and operational excellence across departments.

Minimum Qualifications:

• Proven experience in office management or a related administrative role.
• Proficiency accounts payable processes.
• Strong organizational skills with experience in records management and general office administration.
• Ability to manage multiple tasks efficiently and prioritize workload effectively.
• Excellent communication skills, both written and verbal.

Preferred Qualifications:

• Experience working in a retail or service-oriented environment.
• Familiarity with appointment scheduling software and advanced office productivity tools.
• Knowledge of bookkeeping principles beyond basic accounts payable.
• Demonstrated ability to lead or supervise office staff.

Responsibilities:

• Manage and oversee daily office operations to ensure a well-organized and efficient work environment.
• Handle accounts payable processes, including invoice processing, payment scheduling, and vendor communications.
• Maintain accurate bookkeeping records using QuickBooks and ensure timely financial documentation.
• Coordinate appointment scheduling and manage calendars to optimize time management for staff and leadership.
• Organize and maintain records management systems to ensure easy retrieval and compliance with company policies.
• Perform general office duties such as ordering supplies, managing correspondence, and supporting team members as needed.
• Collaborate with other departments to facilitate smooth communication and workflow within the organization.

Skills:

The required skills such as office management and general office duties are essential for maintaining daily operational flow and ensuring that administrative tasks are completed accurately and on time. Proficiency in accounts payable and bookkeeping, allows the Office Manager to manage financial transactions and maintain precise financial records, which supports budgeting and financial reporting. Appointment scheduling skills are used to coordinate meetings and optimize the use of time for staff and management, enhancing overall productivity. Records management skills ensure that all company documents are organized, secure, and easily accessible, which is critical for compliance and operational efficiency. Preferred skills like advanced software knowledge and supervisory experience further empower the Office Manager to implement improvements and lead the office team effectively.