Accounting Coordinator & Payroll Support at PrimeTech International, Inc.

Job Summary

The Accounting Coordinator is a dual-function role responsible for managing the full lifecycle of government contract accounting and providing comprehensive payroll support. This position develops and maintains project budgets, processes contract billing through government systems (e.g., DCAA-compliant), and manages Work in Progress (WIP) reporting. The role is critical for upholding the accuracy, efficiency, and audit-readiness of the company's financial operations.

Essential Functions:

• Develops job budgets and establishes jobs within the accounting system, while tracking contract modifications and charge codes.
• Prepare, submit, and post contract billing via government payment system and PTi job cost system, ComputerEase
• Manage contract billing, reporting, and the monthly review of Work in Progress (WIP) and budgeting.
• Maintains levels of funds for contracts and prepares customer notices IAW contract directives.
• Manages and participates in internal and external audit processes (e.g., 401k, benefits, financial, DCAA).
• Establishes and maintains departmental guidelines, procedures, and goals related to efficiency, accuracy, and initiatives.
• Supports PTi's QMS, Safety, Environmental, and Security Programs, and other Company certifications and initiatives.
• Other duties as assigned.

Supporting Functions

• Provides crucial support for the processing of multi-state payrolls, diligently following company SOPs and ensuring alignment with DCAA guidance and regulatory standards.
• Assists in maintaining the compliance and integrity of the electronic timekeeping system.
• Conducts detailed reviews of employee payroll records for accuracy, verifying exemptions, deductions, job changes, and PTO balances per company policy (Exempt, SCA, CBA).
• Supports the payroll team by reviewing garnishments and court orders to ensure processing adheres to all federal and state regulations.
• Serves as a knowledgeable resource for addressing complex payroll inquiries from employees, management, and external partners.
• Actively contributes to the department's data security protocols to protect all sensitive and personally identifiable information.
• Aids in investigations into payroll discrepancies and assists in implementing corrective resolutions.
• Prepares and assists with the submission of standard payroll reports, including summaries of earnings, taxes, deductions, and payroll tax filings.

Qualifications

Experience:

· Minimum of two (2) years of billing/invoicing processing

· Minimum of Two (2) years' experience of accounting software

· MS Office suite experience.

· Advanced Excel skill level.

· ComputerEase experience preferred

Skills:

• Current on new legislation and regulatory rulings impacting payroll and billing with the ability to develop strategies to ensure organizational compliance.

· Ability to analyze information using principles of accounting, billing, and job set up

· Extreme attention to Detail

· Must demonstrate the ability to effectively read and write in English, and comprehend written instructions, perform common mathematical tasks, and communicate effectively.

Certificate, License, Registration, etc.:

· Completion of company mandated training applicable to position.

Education

· Bachelor's degree in Finance, Accounting, or related field

PTi maintains a drug-free workplace and performs pre-employment and random substance abuse testing and background verification checks. PTi is an EEO/Affirmative Action employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment to include recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, training, and compensation.