Chief School Business Official en Itasca School District 10

Chief School Business Official 

Itasca School District 10

Employment Type:  Full-Time, 12-Month Position
Reports to:  Superintendent

Qualifications

• Required:

   

  • Valid Chief School Business Official (CSBO) Endorsement at the time of application

  • Bachelor’s Degree in Business, Finance, or a related field

  • Experience as a CSBO or working directly for a CSBO as part of a Business Services School District Team
     

• Preferred:

   

  • Master’s Degree in Educational Leadership, Business, or a related field

  • Strong experience in Payroll and Human Resources

  • Proven ability to lead and develop staff

Job Description

1. FINANCIAL PLANNING & BUDGETING

• Prepares and implements a financial strategic plan in alignment with Board of Education goals, vision, and strategic plan.

• Develop budget guidelines, coordinate preparation of the budget and assist administrators in review of the budget.

• Utilize program budgeting procedures in preparing the District budget.

• Coordinate the presentation of, justification for and preparation of additional analyses required to understand the budget proposal for action by the Board of Education.

• Submit periodic statements to the Board of Education detailing the status of the budget appropriation.

2. ACCOUNTING & FINANCE SYSTEMS

• Establish and supervise a program of accounting and reporting for the financial affairs of the District.

• Establish controls for transfer of budgeted funds, as necessary.

• Prepare financial reports as required by state and federal agencies.

• Prepare appropriate financial reports to record data and provide information for management decisions.

• File a financial report annually for audit by an independent certified public accountant.

• Implement audit suggestions on a timely basis.

• Complete, monitor, and report the activities applicable to state and federal funded activities.

• Monitor a District-wide plan for the management of school activity, student body and school-based internal funds.

3. PURCHASING & SUPPLY MANAGEMENT

• Coordinate the purchase, maintenance and inventory of all supplies and equipment for offices and instruction to take advantage of bidding, cooperative and bulk purchase, based upon requisition specifications.

• Develop and administer a program for securing contracted services.

• Direct the purchase, by competitive bidding, informal quotations and negotiation, of items of supply, equipment and contracted services necessary for the operation of the school district.

• Review or prepare bidding documents, including notice to bidders, instruction to bidders, specifications and the form of proposal.

• Develop a fixed asset inventory for insurance and control purposes as appropriate.

4. PERSONNEL MANAGEMENT & COLLECTIVE BARGAINING

• Supervise the human resources, staff accounting, and payroll, and all related data in the area of personnel administration; i.e., keep needed information concerning number of personnel, dollars involved and all other related data concerning professional and support staff.

• Verify employee services and prepare special reports required for income tax, social security and other special withholdings.

• Prepare pertinent fiscal data for negotiations, including data relevant to benefit programs.

• Oversee the selection and revision of employee health insurance programs.

5. OFFICE MANAGEMENT

• Establish procedures for record keeping and maintaining all records that audit and legal requirements demand.

• Establish standard operating procedure manuals for effective workflows.

• Review form design and update form requirements as needed.

• Supervise administrative office services dealing with telephone, postage and office equipment operation, general mail receipt and distribution, including courier service for interschool mail and centralized copying/duplicating services.

6. PROGRAM MANAGEMENT

• Develop a comprehensive plan for the operation of the total school business services program.

• Delegate the authority necessary to accomplish department functions.

• Implement and observe all Board of Education business policies for the District.

• Develop and operate a management control system that monitors department activities

• Keeps abreast of issues and trends in the areas of school business administration through literature, participation in school business officials associations and attendance at approved workshops and seminars.

7. INSURANCE/RISK MANAGEMENT

• Coordinate the student, workers’ compensation, liability, automobile, and property insurance.

8.  TRANSPORTATION SERVICES

• Administer the District transportation program and prepare and administer the budget.

• Develop recommendations for future transportation needs based on forecasts of resident students.

9. FACILITY OPERATIONS

• Administer a program of plant operation and maintenance, security and property protection and community use of school facilities.

• Participate as part of the team in making decisions related to construction planning.

• Review, process and pay invoices for new construction.

10. SCHOOL FACILITY PLANNING AND CONSTRUCTION

• Develop appropriate procedures for selecting and using the professional services of architects, engineers, risk managers, construction managers, general contractors and other professionals and understand their roles and responsibilities.

• Apply protocols and procedures involved in developing and using educational specifications and selecting school sites.

• Analyze the legal and administrative responsibilities of advertising, awarding, and managing construction contracts and respond appropriately to contractor bankruptcy, product failure, and poor workmanship.

• Evaluate the research, current practices and issues regarding the impact of energy, safety, and environmental factors.

• Analyze the legal context within which school facilities are planned, constructed and operated and the various federal and State agencies and their roles in the process.

• Plan for facilities-related needs: prepare population projections; develop educational specifications; analyze amortization of bond issues; evaluate buildings, etc.

11. FOOD SERVICE

• Oversee all food service operations and/or contracts.

• Apply State and federal guidelines regarding free and/or reduced-price meal subsidies and qualification for participation.

• Interact with representatives of nutritional and regulatory agencies in planning, conducting, and reporting on food service programs.

12. HEALTH AND SAFETY

• Facilitate training for employees that will enable them to be more cognizant of dangerous environmental factors.

• Develop and implement a process for assessing potential safety hazards in school buildings and on school grounds.

• Prepare a school district disaster preparedness and recovery plan.

• Develop and implement district policies regarding students and staff infected with contagious diseases.

13. GENERAL ADMINISTRATION

• Act as advisor to the Superintendent concerning financial affairs and matters of general importance to the educational program.

• Provide necessary business services in cooperation with the instructional activities of the School District.

• Participate in the decision-making and policy development processes within the system.

• Participate constructively in professional meetings with administrative staff and colleagues.

• Performs such other tasks and assumes such other responsibilities as the Superintendent may assign from time to time.

Terms of Employment

This is a full-time, twelve-month position. Salary and benefits will be commensurate with qualifications and experience, as determined by the Superintendent and the Board of Education.

Salary Range: $155,000 – $175,000 

Applications due by December 31, 2025

Apply online at https://tinyurl.com/workatD10